Executive Assistant I

UPMC Children's Hospital of Pittsburgh is seeking a Full-Time Executive Assistant I in our Transplant Services department. This position will work on CHP's Main Campus in the Faculty Pavillon, Daylight Hours, Monday-Friday. The ideal candidate is a detail-oriented professional with a professional and respectful demeanor. Key responsibilities include heavy calendar management, preparing PowerPoint presentations, supporting board work, coordinating meeting agendas, and helping with sponsorship logistics.

Responsibilities:

• Answers and directs incoming calls promptly and efficiently.

• Maintains confidential and organized filing systems.

• Manages multiple projects and follows through on issues promptly.

• Prepares and distributes reports within established timelines.

• Interacts professionally with staff at all levels in a fast-paced environment.

• Processes incoming and outgoing mail while maintaining confidentiality.

• Records and distributes meeting minutes and related information timely.

• Responds to questions and requests using sound judgment and policy knowledge.

• Coordinates travel arrangements for executive management as needed.

• Manages executive calendars and schedules complex meetings.

• High school diploma or equivalent

• 8 years of experience in an increasingly responsible administrative support role

• 5+ years experience with support at the executive level

• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

• Excellent calendar management skills, including the coordination of complex executive meetings

• Experience assisting management with the creation of PowerPoint presentations

• Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

• Clearances with renewal
• At 31, 33, 34, & 73

UPMC is an Equal Opportunity Employer/Disability/Veteran