Administrative Assistant I-Psychiatry The Roussos Lab

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head. Admin support is listed in the U24 grant.

https://labs.icahn.mssm.edu/roussos-lab/

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions

• Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting

• Assists in the planning and logistical coordination of meetings and office activities, forums and conferences

• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters

• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed

• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff

• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports

• Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)

• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response

• May maintain files and correspondence with other PIs

• May assist in processing payroll and/or maintaining the PTO system for the department

• Performs other related duties