OnCore Financial (Post-Award) Specialist Sponsored

Purpose:

Under direction of the Senior On Core Administrator, the On Core Financial Specialist is responsible for managing sponsor invoicing, reconciling payments, and ensuring compliance with institutional and federal guidelines. This role works closely with study team and managers to ensure all protocol-required procedures are accurately documented and appropriately priced following each subject visit. The specialist maintains and adjusts financial data within the clinical trial management systems (Cash Flow/On Core) and ensures alignment with UPMC's People Soft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments.

Please note that this position is in-office three days per week.

Responsibilities:

• Maintain and manage sponsor invoicing to ensure timely payment for clinical trial activities
• Reconcile payments based on subject visit tracking and study milestones
• Ensure compliance with institutional policies and federal regulations
• Monitor financial activity and maintain billing compliance
• Track revenue and maintain payment logs for clinical trials
• Coordinate contract closeouts and respond to audit inquiries
• Develop financial reports and forecasting tools to support study teams
• Assist with affiliate and subaward payments
• Submit study closeouts and extensions to Sponsored Programs Administration
• Provide training and support to research staff on On Core financial modules
• Utilize institutional systems including Excel, Epic, On Core, and People Soft to generate ad hoc and routine reports
• Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries to ensure smooth post-award operations
• Bachelor's degree in finance, healthcare administration, or a related field (Master's preferred)
• Minimum 2 years of experience in clinical trial post-award financial management or equivalent experience
• Recommended proficiency in On Core CTMS and its financial modules and strong understanding of clinical research billing and sponsor contract terms
• Excellent communication, organizational, and analytical skills
• Ability to work independently and manage multiple priorities
• Familiarity with IRB processes and regulatory documentation is a plus
• Experience with industry-sponsored clinical trials preferred
• Knowledge of Medicare Coverage Analysis and billing compliance preferred
• Familiarity with EHR systems and research billing workflows preferred
• Advanced Excel skills and experience with financial reporting tools preferred

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran