Administrative Secretary I-NYEE Ophthalmology (14th St FPA)

The Administrative Secretary I performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance. Typically, services are provided for an assigned department, care center or nursing unit

Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus one year of related experience

0-1 years administrative experience

1.Answers telephone, screens callers, relay messages and greets visitors.

2.Opens, sorts and prioritizes mail. Picks up and delivers materials as required.

3.Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.

4.Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.

5.May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

6.Makes travel, accommodation and/or transportation arrangements.

7.Schedules and maintains calendar for meetings and/or appointments.

8.Responds to inquiries for information according to established policies.

9.Gathers, assembles and categorizes data for general information purposes and special reports.

10.May process check requests and expense reimbursements

11.Performs other related duties as necessary.