Job Title

Facility Manager

Job Description Summary

This position has managerial oversight of multiple facilities, an entire campus, or a portfolio of client facilities and has at least one Facilities Manager and/or Assistant Facilities Manager reporting into it.

Job Description About the Role

• Organise, co-ordinate and control the FMC team, sub-contractors appointed by the Client and visiting subcontractors.
• Collate and manage all technical specifications, O&M documentation, drawings and compile all maintenance programs from all sub-contractor.
• Track and monitor the maintenance programs by using the appropriate software and spreadsheets;
• Manage emergency and ad-hoc repairs, breakdowns and trouble-shooting.
• Provide technical support and attendance where necessary and act as an Authorised Person.
• Manage and act as the co-ordination point between the various subcontractors and/or Vendors appointed by the Client;
• Consolidate and provide technical reports or findings to the Client;
• Oversee the management of the Permit to Work systems;
• Oversee the health and safety management.
• Ensure Permit-to-Work (PTW) is approved and proper submission of all risk assessment reports by all subcontractors, including those appointed by the Client, before the works are executed, proper filing of the reports and implement inspection and spot checks to ensure compliance to risk assessment by the subcontractors;
• Deputise as required for the Director; Works management such as preparing monthly progress reports, certification of work completed to the required standard, issue and control of variation orders, etc;
• Assist in the day to day ‘running’ of the Property; Carry out periodical and statutory inspections in an agreed format and manner with the Client and provision of management reports thereafter;
• Shall manage customer service related issues, ensure proper response and action items with customers (any tenants / Occupant / staff or members of public) are closed in a timely and professional manner;
• Also be responsible for the office management functions, office support services and administrative support to the client; and
• Any other work necessary for effective operations of the property or as directed by the client

INCO: “Cushman & Wakefield”