Sales Administrative Co-ordinator

Position Details

Date Posted: 2026-02-04

Country: Canada

Location: CA-ON-MIDLAND-450 ~ 450 Leitz Rd ~ 450 BLDG

Position Role Type: Unspecified

Salary Range: 47,000 CAD - 84,000 CAD

About Raytheon ELCAN

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world's most complex problems. With three market-leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can.

Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world.

Raytheon ELCAN is a global leader in high-precision optical systems. Our commitment to innovation, quality, and excellence spanning over 70 years has earned us a reputation for delivering cutting-edge solutions for the most demanding challenges in the world.

About the Role

We have an immediate need for a Sales Administrative Co-ordinator professional to join our Capture Management Team. In this role, you will provide administrative and organizational support to the Capture Management Team, helping ensure day-to-day activities run smoothly. You will work closely with cross-functional teams, engage with experienced professionals, and contribute to the successful execution of capture activities that support Raytheon ELCAN's growth.

What You Will Do

• Provide backup support for order entry to ensure continuity and timely processing of customer orders
• Coordinate weekly capture gate reviews, including scheduling, meeting logistics, preparation of materials, and communications with leadership
• Create, track, and maintain RFQs and opportunities within PLM and CRM systems, ensuring accuracy, completeness, and proper documentation
• Drive internal RFQ approval workflows by actively following up with cross-functional teams and leadership to meet required deadlines
• Track inbound RFQs, confirm receipt with customers as directed, and maintain accurate records of customer deadlines, extensions, and points of contact
• Maintain ownership of site-level CRM data, including opportunity status, RFQ outcomes (Won/Lost/No Bid), and close-out rationale
• Document bi-weekly capture team meetings, distribute meeting notes and action items, and support timely completion of follow-ups
• Monitor capture team training and compliance requirements, following up on overdue items as needed to support readiness and audit requirements

What You Will Learn

• Hands-on experience supporting a capture management and RFQ process within a cross-functional manufacturing environment
• Exposure to proposal development workflows, internal approval gates, and leadership decision-making processes
• Practical experience working with PLM and CRM systems to manage opportunities, customer data, and RFQ lifecycles
• An understanding of customer engagement processes, including RFQ intake, tracking, and communication best practices
• Insight into compliance, training tracking, and documentation requirements within a regulated or structured business environment

Qualifications You Must Have

• HS Diploma or post-secondary education in business, administration, or a related field with a minimum of 4 years of relevant experience
• Proven experience in an administrative, operations, or coordination role supporting cross-functional teams
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and approval workflows independently
• Experience working with business systems such as CRM, PLM, ERP, or similar enterprise tools and Microsoft Office Suite applications
• High attention to detail and data accuracy, with confidence owning records, documentation, and follow-up
• Clear written and verbal communication skills, including professional interaction with internal stakeholders and leadership

Qualifications We Prefer

• Experience supporting sales, capture, business development, or project teams in a structured environment
• Familiarity with RFQ, opportunity management, or gated review processes
• Experience tracking approvals, actions, and compliance or training requirements
• Comfort working in a regulated, manufacturing, or technical environment
• Ability to anticipate needs, identify gaps, and proactively resolve issues without close supervision

What We Offer

• Collaborative & innovative work environment
• Signing Bonus
• Small town environment with urban comforts
• Comprehensive benefits package including medical and dental coverage, disability benefits, a retirement savings program, and tuition assistance through RTX's Employee Scholar Program
• Eligible applicants may be eligible for annual short-term and/or long-term incentive compensation programs

About Midland, Ontario

Raytheon ELCAN is located in Midland, Ontario, a community known for its technological advancements. Midland offers a perfect blend of urban amenities and natural beauty nestled on the shores of Georgian Bay, making it an ideal place to work, grow, and belong.

Security Requirements

This position involves technologies regulated by the Canadian government's Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be:

• Canadian citizens or permanent residents of Canada
• Have resided in Canada for a minimum of five consecutive years
• Meet all other program requirements

Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.

Additional Information

Raytheon ELCAN adheres to the principles of equal employment and welcomes applications from all qualified persons. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Raytheon ELCAN will provide accommodations throughout the recruitment, selection, and/or assessment process to any applicants with disabilities. If you require disability-related accommodations, please contact Human Resources.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.

Eligibility for specific benefits is based on factors such as position level, employment type (e.g., temporary or permanent), and business unit, and will be discussed during the hiring process. Payments under incentive compensation programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.

This job posting is not for an existing position vacancy. RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, sex, or other legally protected characteristics.