We are seeking an experienced Admin Services Specialist responsible for providing general services, administrative or secretarial assistance. Composes general correspondence, memos, presentations, and reports on behalf of executives and business managers.

• Bachelor’s Degree in relevant field of study
• Experience in travel arrangements, corporate systems, and communications preferred. 2+ years experience in secretary or executive assistant area
• Strong with MS office package (Word, Excel, Power point), Microsoft Office 365 skills i.e. collaboration tools & systems a plus
• Ability to balance multiple tasks, work on own initiative and self-motivated;
• Strong written, verbal and general communication skills, ability to work in collaboration as part of a wider team with other admins and team members across the globe
• Fluent in English, both written and spoken is mandatory
• Ability to work with a variety of personalities is a key asset
• Maintains and ensures confidentiality and trust
• Able to identify goals and priorities, flexible with changing job requirements and pressure tolerance
• Enjoy fast paced team environment.

The purpose of the position is to support NI FN Leader and his leadership team with tasks and responsibilities as exemplified below.

• Calendars management (schedule meeting arrangements, voice conferences, track meeting commitments, prioritize meetings and monitor changes);
• Business Travel organization and management – arrange itineraries, air ticket booking, hotel and restaurant reservations, visa arrangements, etc. (extensive use of Nokia Travel Systems);
• Expense reporting in Concur: expense claim creations;
• Distribution list management and creation, adding/removing names from main lists used for communications;
• Schedule events, workshops, team meetings, conferences (organization, room reservations);
• Manage office catering / food / drink purchases when needed;
• Collaborating with other administrative assistants;
• Use of Nokia tools for ordering/support for Laptop & Accessories, business cards and other office supplies as required (e.g. access cards, badges, mobile phones, etc);
• Administrates communication in team/department., including securing qualitative material for all hands meetings and similar occasions.
• Participate in the required team meetings, securing eg. structure, action points and minutes.