Executive Administrative Assistant at Johnson & Johnson

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial:

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, New Jersey (Any City)

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant located in New Brunswick, NJ. This position may require up to 5% travel.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Role Overview

The Executive Administrative Assistant provides quality and customer oriented administrative, operational, and coordination support to the Vice President, Global Services Finance. This role serves as a trusted partner, enabling effective leadership, prioritization, and execution across a complex, global, and highly matrixed organization.

The position requires strong judgment, discretion, and organizational agility, along with a global mindset, technology‑enabled ways of working, and the ability to collaborate seamlessly across functions, regions, and senior leadership teams. The Executive Administrative Assistant operates with a high degree of independence, proactively anticipating needs, managing competing priorities, and supporting leadership engagements, key meetings, and enterprise initiatives.

Key Responsibilities

• Proactively manage complex calendars, meetings, and priorities across global time zones

• Act as a strategic gatekeeper for the VP’s time and leadership engagements

• Coordinate leadership meetings, working sessions, and executive forums, including agendas, materials, logistics, and follow‑ups (virtual and in‑person)

• Serve as a liaison across Global Services, enterprise partners, sectors, and senior stakeholders

• Handle sensitive and confidential information with discretion and sound judgment

• Manage expenses, travel, and administrative processes in alignment with enterprise policies

• Leverage digital and AI‑enabled tools (e.g., Microsoft 365, Copilot) to enhance productivity and ways of working

• Identify opportunities to streamline processes and continuously improve executive support

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant executive administrative experience

• 5+ years of progressive administrative or executive support experience.

• Experience supporting senior leaders (VP or equivalent) in a complex, fast‑paced, matrixed organization

• Strong judgment, organization, prioritization, and problem‑solving skills

• Excellent communication and collaboration skills with comfort engaging senior stakeholders globally

• Strong proficiency in Microsoft 365 tools (Outlook, Teams, PowerPoint, Excel), Co-Pilot; digital and AI fluency preferred

• Ability to work independently while partnering effectively across teams and regions

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, external applicants please contact us via https://www.jnj.com/contact-us/careers. Internal employees contact AskGS to be directed to your accommodation resource.

Required Skills: Preferred Skills:

Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to:

• https://www.careers.jnj.com/employee-benefits