Job Title

Facilities Administrator

Job Description Summary

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team onsite at a Correctional Facility based in Lara.
This role is responsible for end-to-end work order management, purchase order processing, invoice coordination and supporting operational reporting to ensure service delivery obligations are met.

If you thrive in a fast-paced environment, enjoy working with systems and financial data, and have strong administrative capability - this could be the role for you.

Job Description:

Key Responsibilities

• Raise and process purchase orders within the management system

• Manage reactive and planned maintenance work orders end-to-end

• Financially close work orders in a timely manner

• Maintain Works in Progress (WIP) reporting

• Run daily reports and extend jobs as required

• Support monthly and six-monthly contractual reporting

• Liaise with Facility Coordinators to flag chargeable cases

• Ensure accuracy of data entry in JDE E1

• Front of house duties including greeting visitors, handling deliveries and answering calls

• Provide invoice coding support and follow up outstanding supplier invoices

About You

• Minimum 2 years’ experience in an administrative or facilities support role

• Experience in work order management systems

• Strong computer literacy (Microsoft Word & Excel essential)

• High attention to detail and strong data accuracy skills

• Comfortable working within a correctional facility environment

• Experience with JDE E1 or similar CMMS system highly desirable

• Strong communication and stakeholder engagement skills

Key Performance Expectations

• Job closures completed within 1 day

• Purchase orders processed within 4 hours

• Reporting completed by 10am daily

• Mobility job requests processed within 2 hours

Why Join Cushman & Wakefield?

• Global property leader with strong local presence

• Structured systems and processes

• Collaborative and supportive team environment

• Exposure to facilities operations within a major government portfolio

If you are organized, process-driven and ready to play a critical role supporting facilities operations, we would love to hear from you.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”