Job Title

Property Manager

Job Description Summary

Property Manager

Job Description

JOB DESCRIPTION:

Responsible for the management of a property (or group of properties) for a client and fulfilling the manager’s obligations under the terms of the property’s management agreement.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Responsible for all lease administration duties
• Monitor collections and coordinate default proceedings
• Ensure compliance with property management policies and procedures, codes, regulations, and governmental directives
• Provide management and leadership to third party property staff
• Develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, C&W’s best practices, and/or client requirements
• Develop operating and capital budgets, track variances, oversee the completion of reconciliations, and ensure smooth recovery process
• Bid, negotiate, and manage conformity with vendor contracts in accordance with C&W’s contract requirements or client requirements
• Accurately abstract all property leases in lease administration software
• Maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting
• Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property
• Participate in leasing and client team meetings and ensure effective communication between leasing and property management team members in order to achieve client’s goals and objectives
• Provide and foster positive relationships with tenants, external clients, and internal clients

KEY COMPETENCIES

• Communication Proficiency (oral and written; Portuguese/ English)
• Problem Solving/Analysis
• Leadership Skills
• Teamwork Orientation
• Time Management Skills
• Customer/Client Focus (internal and external)
• Financial Acumen

IMPORTANT EDUCATION:

• Master’s Degree in Engineering, Business Administration or Law.

ADDITIONAL ELIGIBILITY QUALIFICATIONS:

• 3+ years of real estate property management or related experience
• Strong knowledge of finance and building operations
• Ability to analyze, prioritize, and delegate
• Ability to effectively manage a team of professionals, including both employees and vendors
• Previous experience in analyzing and negotiating commercial lease and/or contract language
• Advanced knowledge of Microsoft Office Suite
• Previous experience working in sustainable property management, namely with BREEAM/LEED/WELL/FITWELL
• Knowledge of Yardi

WORK ENVIRONMENT

This job operates in a professional office environment in the greater Lisbon area. This role routinely uses standard office equipment such as computers, videoconference and phones. Regularly required to travel outside between properties in varying weather conditions.

BENEFITS:

• Work tools: laptop and mobile phone
• Health insurance
• Casual dress code
• Holidays/working hours: we have extra days to celebrate special dates
• Possibility to work partially from home
• We have a have-fun team!

Note: subject to regular reviews.

INCO: “Cushman & Wakefield”