Job Description

• Track and manage the project budget, validating actual consumption versus planning.

• Control Purchase Orders (POs), billing POs, and invoicing, ensuring alignment with contracts and Statements of Work (SOW).

• Review and validate invoices (billing period, amounts, services/products, and taxes).

• Follow up on vendor payments and escalate delays when required.

• Create invoices as needed.

• Reconcile invoicing versus payments and support month-end financial close activities.

• Maintain up-to-date project financial reports.

Procurement and Vendor Management

• Coordinate the procurement process from request through payment.

• Create and follow up on purchase orders using corporate tools.

• Validate quotations, approvals, and commercial terms.

• Manage open and new purchase orders based on the type of procurement.

• Maintain ongoing communication with vendors regarding invoicing and payment topics.

• Ensure all purchases are fully supported with complete documentation.

Process Control and Governance

• Ensure compliance with company financial and procurement policies.

• Manage system access, role assignments, and knowledge transfer when applicable.

• Document processes and keep operational manuals up to date.

• Act as the main point of contact between Finance, Procurement, Vendors, and the Project team.

• Support internal audits and financial reviews.

Knowledge and Skills

• Strong knowledge of project financial management.

• Experience with procurement, invoicing, and payment processes.

• Proficiency in tools such as Ariba, Excel, and corporate financial systems.

• Strong follow-up, control, and analytical skills.

• High level of organization, attention to detail, and documentation.

• Clear and effective communication with internal teams and external vendors.

Required Profile

• Bachelor’s degree in Business Administration, Finance, Accounting, Engineering, or a related field.

• Previous experience as a PMO, Project Analyst, or in a financial/operational role.

• Experience working with vendors and finance teams.

• Experience in corporate or managed services environments is a plus.

• English proficiency required (80%).

LOCATION ON SITE SANTAFE:

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To qualify for the role you must have

- Degree at university level

- English language skills - excellent written and verbal communication

- 3+ years of experience, including demonstrated project management and financial management experience

- End to end understanding of IT life cycle (pipeline, resource, demand, project delivery, financial)

- Experience in end-to-end financial management – plan, forecast, actual – function, portfolio and program/project levels

- Very good understanding of service delivery related key performance indicators

- Project delivery experience in a similar IT environment

- Experience working in a global IT environment

- Business Analytic skills

- Flexibility to adjust to multiple demands, shifting priorities, ambiguity and rapid change

- Customer orientation and responsiveness

- Ability to deal efficiently with escalations and difficult situations/people under pressure

- Outstanding self-management , influence management , information presentation and interpersonal, communication

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