Job Description

Role Purpose

Executive Assistant

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This role is part of Wipro Germany, (Wipro GmbH)

The disciplinary manager for this role is Ann-Kathrin S

Role overview:

Executive Assistant will work closely with 2-3 Vice Presidents to assist with managing expense reporting, travel arrangements (domestic and international) as well as calendar management. Ideal candidate is one who strives for excellence, has a cooperative spirit, is compassionate and enjoys working in a fast paced environment where getting things done is a high priority. Incumbent will perform a variety of duties and task for Vice Presidents of business unit and may be directed to prepare or handle additional administrative tasks as needed. Job Duties will include (but not restricted to):

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• Performing a full range of administrative and executive level functions including but not limited to answering telephones, screening calls, opening and prioritize mail, maintaining physical and electronic files, maintaining lists and obtaining signatures

• Acts courteously and respectfully as liaison between the Vice Presidents and their teams and other internal and external clients

• Maintains schedule and supports the Vice Presidents by scheduling meetings, conferences, teleconferences, video conferences and travel

• Prepares and maintains a variety of documents including business correspondences, org charts and presentations

• Prepares and processes reimbursements, reconciling travel expenses and reimbursements

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Qualifications for the role

• Have excellent organization and communication skills

• With minimal direction, using personal initiative and good judgement, works accurately, efficiently, and effectively in a fast-paced, multi-tasking environment.

• Consistently completes work in a timely manner

• Good judgment and decision making ability

• Manage and maintain multiple calendars, schedules and travel arrangements

• Pay very good attention to detail and accuracy

• Be able to interact with staff at various levels across the organization

• Experience of working in a large global organizations would be added advantage

• Business fluency in German and English is expected

• Experience with concur travel system is a plus

Candidates with disability and approrpiate suitability are in favor.

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