Medical Secretary

Medical Secretary for the Sleep Lab:

Fulltime 40 hrs Monday-Friday 8:00 a.m. to 4:30 p.m.

AFSCME union

Posted: September 9, 2026

Purpose:

Serves as receptionist for the Department; transcribes reports; types other material from prepared copy, i.e., requisitions; files reports, authorizations, patient cards and other related material; prepares x-ray film folders for interpretation and for filing purposes.

Responsibilities:

• Serves in capacity as receptionist in Department, including receiving of patients, visitors, and other guests and making sure they are handled in timely and proper manner.
• Files reports, correspondences and other related material accurately, efficiently, and in a timely manner onto patient's chart.
• Answers telephone promptly and courteously and maintains free flowing accurate communications.
• Accurately and efficiently charges patients' account by use of a hospital computer system.
• Takes and delivers messages and relays calls and messages in a timely and accurate manner.
• Demonstrates knowledge and ability to adapt to clinical treatment and instructional aspect of care to all stages of the life cycle and to various stages of health and disease.
• Performs typing/transcription of patient records and all other departmental documents and correspondence in a timely, efficient and accurate manner.
• Sorts and distributes incoming mail to appropriate department personnel in a timely and accurate manner.
• Performs any other office related functions that would be appropriate for a secretary in the Department.
• Maintains the patient medical records by keeping them neat, current, properly assembled and stored in proper place.
• Makes copies of reports as requested and forwards to requesting individual, department or physician.
• Must meet all general employment requirements of the Hospital and in addition:

Education and Formal Training Required:

• High school graduate.
• Must be a graduate of a Medical Secretarial Program.

Experience Required:

• Two years previous work experience in a medical office setting dealing with physicians/public/patients in the position of a medical secretary/receptionist.

Other qualifications:

• Thorough knowledge of grammar and punctuation.
• Must have excellent computer skills to including Microsoft Professional Office Suite (or equivalent) experience. Need to be able to type efficiently when assigned to transcription.
• Ability to communicate with physicians, patients, and general public
• Equipment used: Computer and peripheral devices, transcription software, and fax machine.

Preferred experience:

• EPIC front desk experience
• Registration/scheduling and insurance authorization experience

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran