Work Schedule: 8:30 am – 6:00 pm

Work Model: On-site

Req #: 2331

ABOUT THE ROLE

Uber Freight is looking for experienced professionals for the Real Estate and Workplace department with a strong background in customer service, facilities, and front-desk operations. Our specialist will act as the main point of contact for visitors, vendors, and internal stakeholders, ensuring a welcoming, safe, and professional environment. Additionally, this role will provide direct support to the Executive team (Director and Vice President), coordinate meeting amenities, and oversee the general upkeep and standards of the workplace.

WHAT THE CANDIDATE WILL DO

• Support general workplace tasks such as coordinating mail and package delivery, assisting employees with basic office needs, and keeping shared spaces tidy and functional.

• Manage front desk operations with professionalism, greeting employees, visitors, and vendors, and providing accurate information or guidance as needed.

• Assist with scheduling and logistical coordination for meeting rooms, workplace amenities, and internal meetings.

• Help maintain updated inventories of office supplies and amenities, coordinate small purchases, and track service requests to ensure smooth daily operations.

• Collaborate with vendors by facilitating access, verifying service completion, and escalating follow-ups to procurement or facilities teams.

• Provide support during onsite initiatives such as corporate visits, client walkthroughs, and day-to-day employee requests.

• Coordinate access control activities including visitor registration, badge issuance, and onboarding support for new hires.

• Participate in updating emergency procedures and supporting preparedness activities in coordination with Workplace Safety and Compliance teams.

• Support documentation, permit renewals, and administrative tasks required for building operations, ensuring alignment with corporate standards and local regulations.

• Coordinate and oversee recurring employee engagement initiatives, such as Christmas parties, vaccination campaigns, wellness activities, and internal celebrations, ensuring high participation and a positive employee experience.

• Play an active role in designing and facilitating programs that enhance employee engagement, community building, and workplace well-being.

• Provide direct administrative and logistical support to the Directors of Apodaca and Levita, including calendar coordination, follow-up on action items, travel logistics, and preparation of meeting materials.

• Serve as a key partner to the Workplace, Facilities, and Safety teams to ensure a safe, organized, and welcoming environment.

• Act as the primary hospitality ambassador for approximately 450 employees, delivering a seamless, positive, and efficient daily workplace experience.

BASIC QUALIFICATIONS

• 3+ years of experience in receptionist, administrative, or office coordination roles.

• Bachelor’s degree.

• Demonstrated excellence in customer service, communication, and organizational skills.

• Experience supporting executive-level leadership and managing confidential information.

• Fluent in Spanish and English, both written and spoken.

• Proactive, detail-oriented, and able to multitask in a fast-paced environment.

PREFERRED QUALIFICATIONS

• Service Orientation

• Bachelor’s degree in business or administration, preferred

• Professional Expertise

• Expertise and knowledge required to be effective in position; may include knowledge of theory or practices within the office reception/ and Oracle Management

• Microsoft Excel— knowledge of Microsoft Excel including but not limited to VLookup, Pivot Tables and advanced formulas.

• Resilience/ Persistence. Tolerance to frustration

• Coordination & Collaboration

• Communication Skills

• Multi-Tasking

About Uber Freight

Uber Freight is a logistics platform and partner on a mission to reimagine the way goods move to help communities thrive. Backed by innovative technology and a dedicated team of domain experts, we provide logistics solutions that offer shippers of all sizes greater reliability, flexibility, and transparency so they can take control of their freight.

Aviso de Privacidad para Candidatos:

EEOC

Uber Freight is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of their criminal history, in accordance with legal requirements.