Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

Clinical Trial Services Site Korea as a part of Thermo Fisher Scientific is the world leader in clinical supply chain management and related support services. It has a worldwide network of packaging and distribution facilities.

Position Summary:

Facilities Specialist is responsible for overseeing the general operations of Clinical Trial Services Site Korea, ensuring organizational effectiveness, operational efficiency, and the safety of all employees. This role supports site management in executing business plan activities necessary to effectively respond to crisis situations and to ensure compliance with all applicable regulations and business requirements. The primary objective of this position is to identify, document, and plan business needs in alignment with the existing infrastructure and facilities to support sustainable business growth. Report overall facility matters to the Head of Korea Facilities, and GxP-related matters to the Operations Leader, Clinical Trial Services Site Korea.

Responsibilities:

Facility Management

• Lead that facilities meet compliance standards and government regulations.
• Lead that basic facilities are well-maintained and conduct proactive maintenance and overseeing any renovations, refurbishments and building projects.
• Implement the qualification and maintenance of department, premises and equipment. Lead the appropriate validations (including process validation) and implement.
• Lead sourcing and overseeing contracts and service providers for functions such as cleaning, security, and technology.
• Drive planning for the future by forecasting the facility’s upcoming needs and requirements.
• Manage service vendors and contractors as related to onsite activities and projects
• Seek ways to reduce costs and improve operational standards
• Drive in the implementation and management of a property risk management program
• Lead the implementation and monitoring of disaster recovery and business continuity plans
• Implement and manage safety procedures to ensure the provision of a safe working environment
• PPM master plan management
• Facilities/Equipment validation

Business Continuity Plan (BCP)

• Collaborate with all functional business areas to develop and maintain a company-wide BCP program that addresses business recovery and emergency response management.
• Participate in the development of BCP planning and goals
• Develop and execute the maintenance and testing programs for all business plans, Websites, and other information/communication tools.
• Lead the execution of the plans at the time of a crisis event.

Procurement

• Lead to contact between the company and suppliers and negotiate contracts, terms and deadlines with vendors and suppliers.
• Develop and implement a procurement strategy to monitor and maintain key supplier/vendor metrics and KPIs to measure supplier performance, lead-time, cost performance, productivity and quality.
• Design effective budget models to control the budget and forecast future budgets needs

Environmental Health & Safety:

• Promote and develop a health, safety, environment and sustainability culture which secures effective implementation of policy, procedures and responsibilities.
• Evaluate health and safety practice and procedures for risk assessment and following legal and corporate guidelines.
• Evaluate and documentation of NPI prior to incoming with relative teams.
• Investigate accidents and incidents to find cause and take prevention measures for further incidents.
• Conduct accident prevention training and health and safety training and work with HR to set up a new employee on-boarding process for safety.
• Lead emergency action and response planning
• Hazardous material handling and monitors to ensure all building procedures and performance measures are always maintained

Others

• IT/Systems Liaison
• Support Supervisor of Operations to lead overall Projects

Additional Responsibilities:

• Support lease administration including tracking lease terms, critical dates, and coordinating with landlords for site-related matters
• Support execution of site projects including renovation, expansion, and relocation, ensuring alignment with timelines and operational requirements
• Assist in managing physical security operations including access control, CCTV systems, and coordination with security vendors
• Support space planning and workplace setup to meet evolving business needs and optimize space utilization
• Maintain accurate facility documentation and support audits and inspections in compliance with GxP and corporate requirements
• Coordinate with internal stakeholders to support site operations and meet business requirements
• Support tracking and management of facility assets and equipment lifecycle

Qualifications:

Requirements:

• Bachelor’s degree in facility management, engineering, business administration or equivalent experience
• At least 7 years of experience in the relevant field.
• Good working knowledge in managing infrastructure and facility
• Experience with BCP operations
• Good knowledge of data analysis and risk assessment
• Knowledge of basic accounting and finance principles
• Demonstrated confidence in written, interpersonal, inter-cultural and communication in English
• Experience in vendor management and cross-functional coordination
• Basic understanding of lease administration, physical security, and asset management is preferred
• Having Certificates (산업안전기사, 환경기사, 소방기사, 화학분석기사, 전기기사) is beneficial

Key Competencies:

• Competent writing and communication skills – including the ability to communicate technical information
• Good analytical/critical thinking
• The ability to prioritize and multi-task
• Time management skills
• Teamwork, leadership and motivational skills
• Procurement and negotiation skills
• Proactive thinking
• Ability to coordinate with multiple stakeholders and manage external vendors effectively
• Strong attention to detail with a focus on compliance, safety, and operational excellence