Card and Expense Specialist - Amsterdam

What to Expect

The Card and Expense Specialist is responsible for administering and supporting the company's corporate card and employee expense programs. This role ensures expense reports and card transactions comply with company policies, internal controls, and regulatory requirements while delivering excellent customer service to employees and business partners. The specialist plays a key role in expense auditing, card program administration, issue resolution, reporting, and continuous process improvement.

What You’ll Do

• Review, audit, and process employee expense reports for accuracy, completeness, and policy compliance; investigate and resolve out-of-policy expenses; and process reimbursements to established SLAs with complete, audit-ready documentation
• Administer the corporate card program end-to-end, including issuance, replacement, cancellation, and account maintenance; keep cardholder data accurate in company systems; and coordinate with banking partners to resolve card issues
• Monitor corporate card activity for policy compliance and unusual or potentially fraudulent transactions, and support periodic card audits and compliance reviews
• Enforce travel, expense, and corporate card policies; complete routine compliance reviews and escalations; support SOX and internal audit requirements through strong documentation and controls; and help drive policy updates and process improvements
• Serve as a primary point of contact for employee and manager questions on expenses, reimbursements, and corporate cards, delivering timely, professional support through ticketing systems, email, and other channels
• Coach teams on expense and card policies and procedures; lead training sessions; and create user documentation that improves awareness and compliance
• Build and analyze expense and card program reports; track KPIs, trends, and compliance metrics; support month-end and year-end reporting; and identify opportunities to improve processes, strengthen controls, and reduce operational risk

This role is being adveritised in multiple locations and can be based in either Amsterdam or Berlin

What You’ll Bring

• Evidence of exceptional ability in Accounting, Finance, Business Administration, or a related discipline—through degree, equivalent practical experience, or both
• Experience in Accounts Payable, Travel & Expense, Corporate Card Administration, or related finance operations
• Hands-on experience with expense management systems (e.g., Concur, Oracle, SAP, or similar)
• Solid working knowledge of travel and expense policies, corporate card programs, and internal controls
• Proficiency in Microsoft Excel and comfortable analyzing operational data
• Strong attention to detail, organization, and follow-through with the ability to manage mutliple priorities at pace
• Clear written and verbal communication skills, with a customer-first approach to internal support