Role Overview

The Fund Expense Oversight Officer is responsible for the day‑to‑day oversight, monitoring, and control of fund‑level expenses across SSIM investment products. The role ensures that fund expenses are accrued, paid, and reported accurately and in compliance with prospectuses, contractual fee schedules, regulatory requirements, and internal governance standards.

The Officer operates within the Fund Expense Oversight Center of Excellence (COE) and works closely with fund accounting, operations, vendors, compliance, and senior oversight teams across EMEA and North America. The funds under oversight include UCITS, SICAVs, mutual funds, ETFs, commingled funds, and other structures across multiple domiciles and regulatory regimes.

Key Responsibilities

• Review and validate fund expense accruals to ensure accuracy, completeness, and timely processing
• Review and approve invoices and payments in line with contractual fee schedules and agreements
• Maintain accurate, complete, and up‑to‑date fund expense records
• Review and support the production of Total Expense Ratio (TER) and other expense‑related reporting
• Validate expense calculations against prospectus limits, fund rules, and regulatory disclosures
• Support monthly, quarterly, and ad‑hoc expense reporting for internal stakeholders
• Liaise with fund accountants, custodians, administrators, and third‑party service providers
• Provide clear guidance to service providers and internal partners on expense‑related matters

Required Skills & Competencies

• Strong attention to detail with a highly analytical mindset
• Solid understanding of fund expenses, accruals, and fee structures
• Ability to interpret prospectuses, fee schedules, and contractual agreements
• Strong organizational skills with the ability to meet tight deadlines
• Effective communication skills when working with operations teams and external service providers
• Strong risk and control awareness with an audit‑ready approach
• this role requires office presence (3/4 days) on a weekly basis

Education & Experience

• Bachelor’s degree in Finance, Accounting, Business, or a related field
• Minimum 4 years’ experience in fund accounting, fund administration, or fund expense oversight
• Experience with SSIM mutual fund and ETF expense structures is a strong advantage
• Advanced Excel skills required; experience with expense or accounting systems preferred
• Fluent in English (written and verbal)

Minimum Salary:

zł132 000 Annual

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.

We Offer:

• Permanent contract from day one

• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)

• Gold Medical Package for employees and their families (partner and children)

• Premium life insurance package and private pension plan

• Wide range of soft skills training, technical workshops, language classes and development programs

• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice

• Variety of well-being programs

• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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