Senior Customer Service Representative - SurePayroll at Paychex

Imagine Your Future with Us! Since 1971, Paychex has been at the forefront of simplifying HR, payroll, and benefits for American businesses. Our digital HR technology and advisory solutions cater to the changing needs of employers and their employees. With our award-winning training and endless opportunities for growth and development, you can build a lifelong career with us. We pride ourselves on fostering an inclusive and innovative culture. Our leaders are here to support your career journey; they and our dedicated employees embody the values that drive us to support each other, our clients, and our communities. Join us to pursue your passion and unleash your potential.
Overview

Provide an exceptional service experience for Sure Payroll customers handling incoming contacts from current clients regarding previously run payroll, payroll tax filing and ancillary services.

Responsibilities

• Handles inbound calls and online chats with Sure Payroll clients in a contact center environment, helping clients with items such as: issues with previously run payrolls and questions regarding their account information to ensure accurate payroll processing and payroll tax filing. Handles escalated and complex issues regarding clients’ accounts.
• Troubleshoots payroll issues with clients such as: direct deposit reversals, payroll adjustments, voided payrolls, amended tax returns, wage and hour reporting, deductions and benefits, assist with account setup for banking, employees and account administrator information to assist clients in running payroll and ensuring the accuracy of past and future payroll and account data.
• Researches client issues and partners with other Customer Service, Tax, Advances Resolution/Amended Return, Payroll Operations and Finance team members to resolve issues affecting clients’ accounts.
• Completes paperwork for, and ensures processing of, billing issues, amended tax returns, voided payrolls, direct deposit reversals and payroll adjustments.
• Notate client contact in Sales Force.com system to document issues with their account and ensure that others servicing the client understand the interactions that have preceded the current issue.
• Continually builds payroll, payroll tax and Sure Payroll systems knowledge through a mixture of classroom training, self-guided learning and research (such as on www.irs.gov) to better serve our clients.
• Treats customers in a friendly and helpful manner, building confidence in our service and ability to help them resolve their issue(s).
• Manages call and hold time service levels to increase our ability to service all incoming contacts and provide excellent service for each caller/chat client.
• Makes efficient use of time out of the call/chat queue to complete necessary paperwork, conduct research into client inquiries and contact clients to provide resolution if necessary.
• Provides advice, guidance and mentoring to less senior staff members to aid the department’s efficiency.
• Must have experience in the Customer Service Representative role, or previous relevant external experience suitable to this senior level, and pass a skill based exam demonstrating proficiency with higher level payroll and payroll tax topics.

Qualifications

• Associate's Degree
• Preferred
• 1 year of experience in Professional work experience in a customer service or contact center environment.
• 4 years of experience in Professional work experience in a customer service or contact center environment.
• Customer Service
• Preferred
• Communication
• Preferred
• Multitasking
• Preferred
• Troubleshooting (Problem Solving) - Preferred
• Problem Solving
• Preferred
• Call Center Experience
• Preferred
• Inbound Calls
• Preferred
• Payroll Processing
• Preferred
• Data Entry
• Preferred
• Customer Inquiries
• Preferred
• Tax Laws
• Preferred
• Customer Relationship Management
• Preferred
• Human Resources Information System (HRIS) - Preferred
• Customer Support
• Preferred
• Billing
• Preferred

Compensation

In the spirit of pay transparency, we are excited to share that the compensation range for this position is typically $25.00/hr. This range includes base pay but does not consider other components that make up the total rewards

Live the Paychex Values

• Act with uncompromising integrity.
• Provide outstanding service and build trusted relationships.
• Drive innovation in our products and services and continually improve our processes.
• Work in partnership and support each other.
• Be personally accountable and deliver on commitments.
• Treat each other with respect and dignity.

What's in it for you?

• We value your well-being: We provide over 21 comprehensive rewards, including medical coverage, virtual wellness classes, tuition reimbursement, 401(k) + employer match, adoption assistance, financial assistance, and much more.
• We value your time: From paid time off to company holidays, culture days, and comprehensive work-life balance programs, we will ensure you have the flexibility you need to be your best.
• We value your development: Our award-winning training and development programs empower our employees with ongoing learning opportunities to give you the building blocks to grow your career.
• We value your perspective: Our company culture reflects the diversity of our employees. We want you to be you and your voice to be heard.
• We value our communities: We offer paid time off for volunteerism and promote many company-wide and local initiatives that benefit organizations you care about.

Note: The benefits described apply to full-time employees. Benefits for part-time, contract, and intern roles may vary.

Not sure if you meet every requirement?

At Paychex, we know that great talent comes in many forms. If you're passionate about the role but don't check every box, we still encourage you to apply. You might be the right fit - either for this position or another opportunity with us.

Paychex is an equal opportunity employer. We are committed to fostering a respectful and inclusive workplace where all individuals are treated fairly and evaluated based on their qualifications, experience, and merit. We comply with all applicable federal, state, and local laws prohibiting discrimination in employment.

• Handles inbound calls and online chats with Sure Payroll clients in a contact center environment, helping clients with items such as: issues with previously run payrolls and questions regarding their account information to ensure accurate payroll processing and payroll tax filing. Handles escalated and complex issues regarding clients’ accounts.
• Troubleshoots payroll issues with clients such as: direct deposit reversals, payroll adjustments, voided payrolls, amended tax returns, wage and hour reporting, deductions and benefits, assist with account setup for banking, employees and account administrator information to assist clients in running payroll and ensuring the accuracy of past and future payroll and account data.
• Researches client issues and partners with other Customer Service, Tax, Advances Resolution/Amended Return, Payroll Operations and Finance team members to resolve issues affecting clients’ accounts.
• Completes paperwork for, and ensures processing of, billing issues, amended tax returns, voided payrolls, direct deposit reversals and payroll adjustments.
• Notate client contact in Sales Force.com system to document issues with their account and ensure that others servicing the client understand the interactions that have preceded the current issue.
• Continually builds payroll, payroll tax and Sure Payroll systems knowledge through a mixture of classroom training, self-guided learning and research (such as on www.irs.gov) to better serve our clients.
• Treats customers in a friendly and helpful manner, building confidence in our service and ability to help them resolve their issue(s).
• Manages call and hold time service levels to increase our ability to service all incoming contacts and provide excellent service for each caller/chat client.
• Makes efficient use of time out of the call/chat queue to complete necessary paperwork, conduct research into client inquiries and contact clients to provide resolution if necessary.
• Provides advice, guidance and mentoring to less senior staff members to aid the department’s efficiency.
• Must have experience in the Customer Service Representative role, or previous relevant external experience suitable to this senior level, and pass a skill based exam demonstrating proficiency with higher level payroll and payroll tax topics.
• Associate's Degree
• Preferred
• 1 year of experience in Professional work experience in a customer service or contact center environment.
• 4 years of experience in Professional work experience in a customer service or contact center environment.
• Customer Service
• Preferred
• Communication
• Preferred
• Multitasking
• Preferred
• Troubleshooting (Problem Solving) - Preferred
• Problem Solving
• Preferred
• Call Center Experience
• Preferred
• Inbound Calls
• Preferred
• Payroll Processing
• Preferred
• Data Entry
• Preferred
• Customer Inquiries
• Preferred
• Tax Laws
• Preferred
• Customer Relationship Management
• Preferred
• Human Resources Information System (HRIS) - Preferred
• Customer Support
• Preferred
• Billing
• Preferred