Administrative Coordinator; Pharmacy; Mount Sinai Hospital; Full Time; Days

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.

• Bachelors Degree or equivalent combination of applicable experience and education
• 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

• Non-Bargaining Unit, 184 - Pharmacy
• MSH, Mount Sinai Hospital

1. Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.

2. Assists
   in maintaining and monitoring the budget and grant allocations. Prepares
   documents required to maintain balanced accounts for review and approval.

3. Initiates
   and follows through on human resources and payroll transactions. Generates
   weekly payroll submission. Maintains liaison with human resources and payroll
   to coordinate and resolve issues and problems.

4. Ensures
   adequate restock of supplies for department. Takes inventory or examines
   merchandise to identify items to be reordered or replenished. Requisitions
   merchandise from supplier and collaborates with Purchasing to secure the best
   pricing for equipment and supplies. Tracks expiration of vendors contracts
   and renews as needed.

5. Assists
   in the planning and logistical arrangements for forums, conferences, seminars,
   meetings and/or visiting professorships. Assist in the development and
   coordination of informational packets for participants. Transcribes and
   distributes minutes.

6. Develops,
   updates and/or revises informational flyers, brochures, leaflets and mailings.

7. Researches,
   locates and compiles information for reports. Assembles and categorizes
   figures for computation and calculations. Prepares statistical reports.

8. Checks
   materials submitted for supervisors attention to ensure all relevant data,
   authorizations and pertinent information are included.

9. May
   assist supervisor with the completion of grant applications, special projects
   and JCAHO and other survey preparations.

10. Mentors, trains and/or
    conducts orientation for new office support staff and monitors performance.

11. Coordinates administrative, secretarial and/or general office
    support coverage.

12. Assigns work, sets
    deadlines and supervises the work of assigned staff.

13. Performs other related duties.