Senior Grant Administrator

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Senior Grants Administrator provides full lifecycle research administration support across a complex portfolio of principal investigators (PIs). The role serves as a primary advisor to faculty on grant management, financial strategy, compliance, and operational execution.

This position supports NIH, industry, foundation, and internal funding sources and operates within a hybrid work model.

Senior Grants Administrator supporting complex multi-PI research portfolios
Responsible for full lifecycle grant management and advanced Workday costing allocations (CAPAS). Hybrid role serving as key financial advisor and liaison across research, finance, and HR

Qualifications Education:

Bachelor's Degree Related Field of Study required:

Required Qualifications:

• 5+ years of experience in research administration or grants management
• Experience with pre-award and post-award processes
• Experience managing NIH or other federally funded grants
• Demonstrated financial management and budgeting experience

Experience: Pre-Award

• Develop and prepare grant proposals, budgets, and submission materials
• Coordinate institutional review and submission processes
• Ensure compliance with sponsor guidelines and submission requirements

Post-Award

• Establish and manage research funds
• Monitor budgets, expenditures, and financial performance
• Perform financial forecasting and variance analysis
• Prepare sponsor reports and deliverables

Workday Costing & Financial Management

• Manage costing allocations across multiple funding sources (grants, cost centers, internal funds)
• Initiate and complete CAPAS transactions (retro costing, payroll adjustments)
• Reconcile payroll expense to grant budgets and financial reports
• Ensure alignment with Budgeted effort, sponsor allowability and institutional policy

Portfolio Management

• Manage multiple PI portfolios across diverse funding mechanisms
• Serve as primary financial and administrative contact
• Advise on funding strategy, cost allocation, and resource planning

Compliance & Risk

• Ensure adherence to federal, sponsor, and institutional requirements
• Monitor effort certification and salary cap compliance
• Identify and escalate financial or compliance risks

Workforce & Operational Support

• Support payroll/time tracking alignment (UKG)
• Assist with hiring and labor distribution planning
• Coordinate contractor onboarding via Beeline
• Align staffing with funding and portfolio needs

Collaboration

• Partner with Research Management, Finance, HR, and Compliance
• Serve as liaison between faculty and administrative teams
• Support high-volume proposal cycles and operational priorities

Preferred Qualifications:

• Experience in academic medical center environment
• Experience with Workday and costing allocations
• Experience with CAPAS or similar payroll allocation tools
• Familiarity with UKG and/or Beeline systems
• Certified Research Administrator (CRA)

Functional Competencies

• Research Financial Management
• Grant Lifecycle Management (Pre- and Post-Award)
• Budget Development and Forecasting
• Compliance and Regulatory Knowledge
• Workday Costing Allocation and Payroll Reconciliation

Behavioral Competencies

• Analytical Thinking: Interprets financial data and identifies trends
• Attention to Detail: Ensures accuracy in financial and compliance processes
• Communication: Effectively partners with faculty and cross-functional teams
• Problem Solving: Resolves complex financial and operational issues
• Adaptability: Operates in a high-volume, evolving environment

Leadership Competencies

• Mentorship and knowledge sharing
• Initiative and ownership of portfolio outcomes
• Cross-functional collaboration and influence

Additional Job Details (if applicable)Remote Type

Remote

Work Location

15 Parkman Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$ - $115,720.80/Annual

Grade

7

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.