Facilities Financial Coordinator at Mass General Brigham

Site: The Mc Lean Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary:

Responsible to maintain checks and balances to the system by researching and resolving data discrepancies, reviewing reports, performing audits and accurately reporting information to departments and leaders.

Does this position require Patient Care?
No

Essential Functions
-Oversees, coordinates and administers the financial/business records, systems and processes

-Performs financial/business data audits in support of department operations

-Prepares reports by running queries, gathering data from systems and compiling the information into useful forms

-Corrects and updates systems with appropriate data per department policies and procedures

-Identifies and escalates significant data quality concerns to management

-Respond to customer inquires timely and courteously

Qualifications

Education:

High School Diploma or Equivalent required and Associate's Degree Financial Management preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials:

Experience:

Experience in healthcare finance, billing, auditing, or business administration 1-2 years preferred

• Knowledge, Skills and Abilities
• Good analytical and mathematical skills.
• Strong understanding of Medical Benefits packages.
• Excellent communication skills.
• Basic computer skills and competency in MS Office Suite.
• Understanding of general accounting principles.
• Strong attention to detail and organization.

Additional Job Details (if applicable)

The Financial Coordinator, Facilities, provides a broad range of financial support to the Mc Lean Facilities, Planning, and Construction department. This position serves as the primary point-of-contact for all department financial transactions. This position will work directly with the Executive Director, Facilities, Planning & Construction to monitor and manage day-to-day business operations including budgeting, forecasting, business analysis reporting, and recommending strategies to ensure the department stays on budget.

Provide comprehensive financial support for the Mc Lean Repair & Maintenance as well as Plant & Ops cost centers

• Facilitate e Buy requisitions and supplies

• Maintain accurate vendor contract files.

• Assist vendors with PO / payment issues.

• Develop and update contract calendar with annual deadlines.

• Annual analysis of existing Plant & Operations budget to serve as basis for following FY's budget submission process.

Review data at the cost center and consolidated function level / leadership team as needed.

• Understand key business drivers.

• Review spend patterns; identify areas for improvement / cost reduction.

Monthly Reports:

• Budget vs Actual

• Check to ensure proper expense coding

• Update monthly year-end projections.

Partner with the Mc Lean Finance department to analyze operating expenses and facilities capital projects.

Capital Construction

• Requests new capital project #s from Finance; opens new capital project in Facilities tracking system

• Maintains current list of active construction efforts

• Monitors capital construction budget vs actual

Provides basic project cost accounting through coordination with the Capital Construction team:

• Final review / approval of contractor pay application(s);

• Monitors project budget vs actual,

• Anticipates capital cash flow projections at a very high level;

• Determines appropriate timing to start project financial close out.

On behalf of the Executive Director:

• Arranges and schedules all appointments, interviews, meetings, conference calls.

• Submits expense reports for the Executive Director.

• Main timekeeper for weekly payroll.

Required Skills:

• Advanced computer skills and highly competent in MS Office Suite.

• Must understand the following in Excel: pivot tables, conditional formatting, etc.

• Must be able to use Teams to share files with other collaborators.

Preferred Skills:

• Experience with UKG and/or Workday encouraged but not required.

Remote Type

Onsite

Work Location

115 Mill Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$ - $28.30/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1600 The Mc Lean Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.