Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

We are seeking a Project Coordinator II with excellent interpersonal, communication, teamwork, writing, and organizational skills. Our ideal candidate has prior experience in some aspects of clinical or basic and translational research. We highly value experience and comfort of working with a range of colleagues and individuals from a variety of different backgrounds. Availability to work in-person is required, but a hybrid schedule may be arranged.

Job Summary:

The MGB Department of Psychiatry Vice Chair and Associate Chiefs (VC/AC) for Research oversee a large faculty conducting research on brain diseases and brain health, with a joint goal of improving well-being for people with these disorders. The Department is seeking a Project Coordinator who will facilitate the VC/AC projects that support all aspects of research in the Department.
The Project Coordinator II will be responsible for helping with ongoing efforts including organizing communication with research faculty via newsletters and surveys; organizing and supporting research meetings and retreats; organizing mentorship programs; and supporting related departmental efforts. They will contribute to new initiatives aimed at, for example, increasing sources of research funding and generating resources for investigators. They will work with other project coordinators and project managers in the department, clinical research coordinators, and departmental administrative staff. This is not a role that requires patient interaction, but there may be opportunities for such interaction via clinical research depending on the interest of the applicant.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Implementation of projects determined by the vice chair and associate chiefs, which may include collection of surveys, preparation of protocols or standard operating procedures, tracking applications, and digital health assessments.
• Support engagement of departmental faculty, staff, and trainees.
• Monitor research administration communication channels
• Field questions from departmental faculty and staff when referred by VC/ACs, and assist in finding answers
• Manage and curate resources for investigators (e.g., key forms/protocols)
• Administer surveys to members of department via electronic applications (i.e. REDCap)
• Conduct literature and library searches
• Use software programs to generate graphs, tables, charts for project updates, newsletters, and presentations
• Perform administrative support duties as required.
• Attend individual and team meetings.

Summary:

Responsible for coordinating large-scale and/or multiple project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Organizes reporting, plans meetings, and provides updates to project managers. Provides guidance and support to other team members.

Essential Functions:
Maintains and monitors multiple project plans, project schedules, work hours, budgets, and expenditures.
-Organizes, attends, and participates in stakeholder meetings.
-Documents and follows up on important actions and decisions from meetings.
-Prepares necessary presentation materials for meetings.
-Ensures project deadlines are met
-Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
-Assess project risks and issues and provide solutions where applicable.
-Create a project management calendar to fulfill each goal and objective.
-Conducts research, maintains data in systems, and provides reports to support projects.

Qualifications:

Education: Bachelor of Science

Experience:

Project support or administrative experience 3-5 years required

Knowledge, Skills and Abilities:

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.
• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications, including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

165 Cambridge Street

Scheduled Weekly Hours:

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$22.22 - $31.71/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.