Administrative Assistant Specialist

Description:

Performs a variety of secretarial and administrative duties for Vice President, F-35 Production Operations. Duties include but not limited to:

• Manage VP/Director Outlook calendars; incorporate rapid change notifications.

• Anticipate daily to long term schedule needs; confirm and adjust daily.

• Arrange meeting rooms, audio-visual, catering, and agendas for staff events.

• Monitor VP email account ensuring timely response to time sensitive information requests

• Draft and edit office documents and presentation materials swiftly to support VP direction.

• Coordinate large scale team events yearly, track participation.

• Book domestic/international travel; process expense reports per policy.

• Oversee Executive Kitchen supplies and facility requests.

• Coordinate the “Lightning Squad” morale program across sites.

• Interface with all internal/external customers; route inquiries appropriately.

• Guide junior admin staff on office operations and policies.
  Basic Qualifications:

• Minimum 5 years of professional experience providing confidential, executive level administrative support.

• Proficient in the Microsoft Office suite – Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design).

• Demonstrated ability to manage senior leader email, calendars, and complex scheduling (including meeting coordination across time zones).

• Proven experience travel planning and preparing expense reports in compliance with applicable policies.
  Desired Skills:

• Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels.

• Coach and mentor junior administrative staff, answer policy related queries, and act as a subject matter expert on office operations.

• Adapt quickly to shifting priorities in a fast paced environment while preserving accuracy and continuity.

• Build strong relationships, mediate conflicts, and foster collaboration across multiple sites.

• Independently prioritize tasks, manage competing deadlines, and maintain meticulous records.

• Working understanding of Allowable vs Unallowable expenses and how it impacts the team.
  Clearance Level:

None
Other Important Information You Should Know Expression of Interest:

By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely:

Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
Work Schedules:

Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position:

4x10 hour day, 3 days off per week
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.

As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
Experience Level:

Hourly/Non-Exempt
Business Unit:

AERONAUTICS COMPANY
Relocation Available:

No
Career Area:

Administrative
Type:

Full-Time
Shift:

First