Office Manager & Executive Assistant

Job Description

Office Manager & Executive Assistant

• Opportunity to grow your career with Kraft Heinz!

• Flexible work arrangement

• Collaborative and dynamic work environment

Kickstart Your Career with Kraft Heinz!

Do you want to join a dynamic team with a proven track record of internal growth and career advancement opportunities? We have an exciting permanent opportunity for an Office Manager & Executive Assistant to join our New Zealand team, based in Auckland.

The Company

The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.

Key position responsibilities include, but not limited to:

• Executive Assistant to Managing Director of New Zealand including full diary management, organizing schedules, appointments, travel bookings, expenses, and administration support.

• First point of contact for the company, providing general support to visitors

• Primary Point of contact for maintenance, mailing, shipping, supplies, equipment, and bills

• Setting up the office for key events and town halls

• Manage changes to the office layout relating to newcomers and existing employees and logistics, such as but not limited to security passes, car park spaces, and lockers

• Maintain meeting rooms and tidiness of the office

• Sort and distribute incoming mail

• Liaise with building management

• Secondary Point of contact for maintenance, mailing, shipping, supplies, equipment, and bills

• Maintain electronic database to ensure an accurate record of card holders.

• Ensuring payment of invoices with a range of building suppliers and external vendors

• Daily maintenance of kitchen and coffee machine including ordering of supplies, printer servicing, stationary orders, etc.

• Support with inducting new starters by setting up security passes and ensuring they have a desk and chair

• Help drive cultural activities through office diversity and volunteering events

• Provide general administration support

• Ad hoc support as required

• Perform assigned tasks in accordance with all Kraft Heinz Food Safety, Environmental, Health and Safety, and Ethical and Human Resources policies, programs and goals.

What you'll bring:

• Have prior experience in an office management or administration role

• Proven ability to effectively manage a medium-to-large open plan office environment

• Able to work under pressure in a fast-paced environment

• Be willing to get involved and support the smooth running of the office

• Able to build strong relationships with external and internal stakeholders at all levels

• Have a problem solving, continuous improvement and can-do attitude

• Be skilled in MS Office specifically, Outlook, Word, Excel and Powerpoint

• Familiar with using internal and external systems (booking systems, expense systems, invoicing systems, vendor portals)

Benefits of working with us:

• Hybrid Working – Flexibility around when and where you work

• Parental Leave – paid time off for both primary AND secondary caregivers

• Leave Options – volunteer leave and Live Well leave programs to give you even more flexibility to plan your life and spend time on causes that matter

• Great Place to Work certification in Australia and New Zealand

• In House Training Programs

• Corporate Discount Programs

Ready to make an Impact?

If you're passionate, eager to learn, and enjoy working in a team environment, please submit your application. We will be reviewing applications on a rolling basis and reserve the right to close our job advertisements early.

Location(s)

• Newmarket
• Auckland

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.