Job Description

We are seeking an exceptional Senior Executive Assistant to provide high-level administrative support to our Zone President, managing complex calendars, coordinating travel arrangements, preparing correspondence, and handling confidential matters with discretion. This role also oversees a team of Executive Assistants (4-6 individuals) and is responsible for their development and engagement – beyond supporting their KHX members and other leaders. Success requires both operational excellence and the willingness to provide dependable support outside standard hours.

Key Responsibilities:

• Provide administrative support to the Zone President, ensuring seamless day-to-day operations and effective time management.
• Manage complex calendars, coordinate meetings across time zones and stakeholders, and be available to make last-minute adjustments as necessary.
• Prepare and distribute correspondence, reports, and presentations, ensuring accuracy, attention to detail, and timely delivery.
• Handle confidential matters with discretion, including sensitive employee issues, performance management, and other HR-related topics.
• Coordinate projects and special assignments, including event planning, board visits, budget management, and vendor relationships.
• Serve as a point of contact for internal and external stakeholders, including employees, customers, and partners.
• Act as a mentor for the other Executive assistants based in the Netherlands
• Manage expense reports, invoices, and other financial documents, ensuring accuracy and compliance with company policies.
• Develop and maintain relationships with key stakeholders, including other EAs, HR team members, and external partners.
• Stay up-to-date on company policies, procedures, and initiatives, ensuring compliance and effective implementation.

Expected Experience & Required Skills:

• Minimum 5 years of experience as an Executive Assistant, supporting senior-level executives in a fast-paced, dynamic environment.
• Proven track record of providing exceptional administrative support, with a focus on discretion, confidentiality, and attention to detail.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
• Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint, Teams) and other productivity tools.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Strong organizational skills, with a focus on efficiency, accuracy, and timeliness.
• Experience working in a multicultural environment, with a strong understanding of cultural nuances and sensitivities.
• Fluency in English, with additional language skills (e.g., French, German, Dutch) highly desirable.

Nice to Have:

• Experience supporting senior-level executives in a multinational corporation.
• Knowledge of HR systems, processes, and best practices.
• Certification in executive assistance, administration, or a related field.
• Experience with travel management, event planning, and budget management.

What We Offer:

• A dynamic and supportive work environment with a talented team of professionals.
• Opportunities for professional growth and development, including training and mentorship.
• A competitive salary and benefits package, including a comprehensive health insurance plan, retirement savings plan, and paid time off.
• A chance to work with a leading global food company, making a positive impact on the lives of millions of people around the world.
• If you are a highly motivated, organized, and experienced Executive Assistant looking for a new challenge, please submit your application, including your resume and a cover letter, to be considered for this exciting opportunity

Location(s)

Amsterdam

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.