Become an integral part of Compliance, Conduct & Operational Risk (CCOR) team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Administrative Assistant within the Compliance, Conduct & Operational Risk (CCOR) team, you will be a highly organized, proactive, and compassionate to provide comprehensive support to the functions leaders, including a Managing Director with a visual disability. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to anticipate the needs of the executive. This role requires a high level of discretion, professionalism, a positive attitude, and adaptability to ensure seamless daily operations and to enhance productivity. In addition to managing busy calendars, you will work with a variety of stakeholders to support various activities and manage priorities.

Job responsibilities:

• Provide administrative support for multiple MDs, including managing calendars, scheduling meetings, and coordinating travel arrangements with consideration for accessibility needs.

• Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring information is accessible and prioritized appropriately.

• Assist in the preparation of reports, presentations, and other documents, ensuring they are formatted for accessibility and readability.

• Escort executive to internal and external meetings. Coordinate with internal or external stakeholders to ensure meeting materials are accessible and assist with any technology or tools required for Participation in meetings, events, or conferences.

• Assist in the planning and execution of meetings, town halls, and offsites, ensuring timelines are met and resources are allocated efficiently.

• Maintain the highest level of confidentiality and discretion in handling sensitive information.

• Process invoices and Travel & Expense claims for MDs and team members while strictly adhering to firm policies and given timelines; understand for relevant policies and procedures.

• Act as a liaison between the executive and internal/external stakeholders, fostering positive relationships and ensuring clear communication.

• Anticipate potential challenges and proactively address them, providing solutions that accommodate the executive's needs.

• Assist with staff onboarding and off-boarding, including equipment requests and setup, system and building access and seating arrangements.

Required qualifications, capabilities and skills:

• At least 5 years of administrative experience as an Executive Assistant or similar role
• Excellent organizational and time-management skills.
• Effective interpersonal and communication skills
• Ability to work independently and as part of a team.
• High level of professionalism and discretion
• Ability to manage competing priorities and work independently.
• Detail oriented and quality focused
• proficiency in Microsoft Office Suite, Zoom, Access Request tools, Event Management tools)

Preferred qualifications, capabilities and skills:

• Experience supporting at the Managing Director level (or equivalent) or above.
• Understanding of accessibility needs, experience working with individuals with disabilities, or familiarity with technology accessibility features.
• College degree is a plus.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.