Building Operations, Soft Services

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Job Title: Facility Executive

Job Summary
The Facility Executive is responsible for overseeing the day-to-day operations, maintenance, safety, and administration of office buildings and facilities. The role ensures a safe, clean, efficient, and well-maintained working environment for employees and visitors.

Key Responsibilities Facility Operations

• Manage daily facility operations and maintenance activities.
• Ensure smooth functioning of electrical, HVAC, plumbing, fire safety, and other building systems.
• Conduct regular inspections of facilities and equipment.
• Coordinate preventive and corrective maintenance schedules.

Vendor Management

• Liaise with external vendors, contractors, and service providers.
• Monitor vendor performance and ensure compliance with service-level agreements (SLAs).
• Process work orders and verify completion of assigned tasks.

Health, Safety & Compliance

• Ensure compliance with safety regulations, building codes, and company policies.
• Conduct safety audits and emergency preparedness drills.
• Maintain fire safety equipment and emergency response procedures.
• Ensure statutory compliance related to facilities management.

Administrative Support

• Maintain facility records, maintenance logs, and asset registers.
• Manage office space allocation and seating arrangements.
• Coordinate office moves, renovations, and workspace planning.
• Handle employee facility-related requests and complaints.

Budget & Cost Control

• Monitor facility expenses and utility consumption.
• Assist in preparing facility budgets and cost-saving initiatives.
• Track maintenance and service contract expenditures.

Security Management

• Coordinate with security teams to ensure building security.
• Monitor access control systems and visitor management processes.
• Investigate and report facility-related incidents.

Required Qualifications

• Bachelor's degree or Diploma in Facilities Management, Engineering, Administration, or a related field.
• 2–5 years of experience in facilities or administration management.
• Knowledge of building maintenance systems and safety regulations.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Key Skills

• Facility and vendor management
• Problem-solving and troubleshooting
• Communication and interpersonal skills
• Time management and multitasking
• Budget management
• Health & Safety awareness
• Report preparation and documentation

KPIs / Performance Indicators

• Facility uptime and maintenance efficiency
• Vendor performance and SLA compliance
• Employee satisfaction with facility services
• Cost savings and budget adherence
• Safety audit scores and compliance records

Location:

On-site –Gurugram, HR

Scheduled Weekly Hours:

0

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.