At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Environmental Health, Safety (EH&S) and Facilities Services (FS)

Job Sub Function:

Facilities Repair & Maintenance:

Job Category:

Professional

All Job Posting Locations:

Santa Clara, California, United States of America

Job Description:

Johnson & Johnson is hiring for a Facilities Specialist– Shockwave Medical to join our team located in Santa Clara, CA.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Facilities Specialist oversees maintenance and workplace services for our Santa Clara, CA facility. This role coordinates facilities vendors and supports day-to-day facilities operations and projects.

Essential Job Functions

• Identify opportunities to improve facilities systems and processes, including workflow improvements, integrations, custom reporting, and information sharing.

• Administer the work order system by ensuring correct categorization and classification; routing work orders to internal teams and external vendors; reassigning or redirecting requests as needed; and producing summary reports and closeouts for reactive and preventative work.

• Audit the work order system, preventative maintenance programs, and labor utilization on an on-going basis; recommend corrective actions as needed.

• Monitors open requests, backlog status, and employee inquires; provide updates to managers as needed.

• Support the facilities management team by coordinating vendors for special projects and managing day-to-day vendor activities and site operations, as needed.

• Maintain and organize facilities documentation (service manuals, facility plans/maps, as-built drawings and manage the systems where these records are stored.

• Onboard, track, and manage new vendors as needed.

• Supports management and staff with purchase order creation and tracking, as needed.

• Proactively identify cost-saving opportunities and communicate recommendations to the facilities management team

• Support Facility and EH&S audit requests, including documentation collection, coordination, and follow up actions.

• Coordinate and help resolve issues related to building services including janitorial, breakrooms, and coffee services, parking, badging, new hire onboarding, space planning, interior/exterior furnishings, EV charging, and metrics reporting.

• Collaborate to solve problems and handle unexpected situations professionally, with a service oriented approach.

• Review, maintain and help enforce applicable Service Level Agreements (SLAs).

• Ensure timely follow-up and communication with internal customers.

• Provide necessary information to vendors, facilities staff, and service providers to ensure coordinated execution of work with minimal disruption to site operations.

• Maintain accurate, up-to-date database records (contacts, contracts, vendors, landlords, emergency files, etc.).

Requirements

• Bachelor’s degree preferred or equivalent experience

• 5+ years of work experience in facilities

• Experience as a work order administrator

• Experience in vendor management and daily operations

• Strong knowledge of facilities management operations

• Familiarity with office equipment & security systems

• Ability to learn new systems quickly

• Strong written and verbal communication skills

• Ability to work in a fast-paced environment while managing multiple priorities

• Ability to work independently and/or as part of a team, with flexibility to adapt to changing requirements

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

Additional Information:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year

• Sick time - 40 hours per calendar year

• Holiday pay, including Floating Holidays –13 days per calendar year

• Work, Personal and Family Time - up to 40 hours per calendar year

• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

• Caregiver Leave – 80 hours in a 52-week rolling period10 days

• Volunteer Leave – 32 hours per calendar year

• Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to:

• https://www.careers.jnj.com/employee-benefits

Required Skills: Preferred Skills:

Analytical Reasoning, Business Behavior, Complaints Investigation, Corporate Experience, Data Reporting, Detail-Oriented, EHS Compliance, Emergency Planning, Environmental Health And Safety, Execution Focus, Facility Management, Learning Content Design, Proactive Behavior, Process Improvements, Risk Assessments, Safety-Oriented

The anticipated base pay range for this position is :

$75,000.00 - $120,750.00

Additional Description for Pay Transparency: