Facility Executive-soft services

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Job Description: Facility Executive-soft services

Position Details

Job Location: Bangalore

Designation:

Facility Executive / Cluster Lead

Qualification:

Degree or B. Tech Graduate

Experience Required: 3-5 years in facility management

Shift Timings: 9:00 AM - 6:30 PM

Work Schedule: 6 days per week

Notice Period:

Immediate to 1 month

Specific Requirements:

The ideal candidate must possess strong expertise in soft services management with housekeeping operations as the core competency. Additionally, basic knowledge of mechanical and electrical systems is required, along with proven experience in maintenance and defect (M&D) management.

Job Summary: ### The Facility Executive is responsible for overseeing the management, maintenance, and operations of company facilities. This includes ensuring that buildings and their services meet the needs of the people that work in them. The role involves coordination of services such as security, cleaning, and maintenance, as well as the management of office space, equipment, and other physical resources.

Key Responsibilities:### 1. Facility Management:

• Oversee the day-to-day operations of the facility-### Ensure the building is maintained and fully operational-### Manage and supervise all facility staff (e.g., cleaners, maintenance workers, security personnel)

2.

Maintenance and Repairs:

• Schedule and oversee regular inspections and maintenance of systems and equipment-### Coordinate repairs and upgrades as necessary-### Ensure compliance with health and safety standards

3. Vendor Management:

• Liaise with vendors and contractors to ensure high-quality service delivery-### Negotiate contracts and manage relationships with external service providers-### Monitor vendor performance and ensure timely delivery of services

4. Space Management:

• Optimize the use of space and manage office layouts-### Plan and oversee relocations and renovations-### Ensure effective allocation and use of workspace

5. Budget Management:

• Develop and manage the facility's budget-### Monitor expenses and implement cost-saving measures-### Approve purchase requests and maintain inventory of supplies

6.

Security and Safety:

• Ensure the facility is secure and complies with all safety regulations-### Implement security policies and procedures-### Conduct safety drills and training for staff

7. Customer Service:

• Address and resolve any facility-related issues or complaints-### Ensure a high level of customer satisfaction among employees and visitors

8.

Reporting and Documentation:

• Maintain accurate records of facility management activities-### Prepare regular reports on facility operations and performance-### Ensure all documentation is up to date and compliant with regulatory requirements

9. Soft Services Management (Core Focus):

• Oversee and manage housekeeping operations with strong emphasis on quality and standards-### Ensure consistent cleanliness and hygiene across all facility areas-### Supervise housekeeping staff and implement best practices in soft services delivery-### Monitor service levels and implement improvement initiatives

10. Maintenance and Defect (M&D) Management:

• Identify, log, and track facility defects and maintenance requirements-### Coordinate timely resolution of maintenance issues-### Maintain defect registers and ensure proper documentation-### Implement preventive maintenance schedules

Qualifications:### Education: Bachelor's degree or B. Tech in Facility Management, Business Administration, Engineering, or a related field

Experience: 3-5 years of proven experience in facility management with strong focus on soft services and housekeeping operations

Technical Knowledge:

• Strong expertise in soft services management, particularly housekeeping operations-### Basic working knowledge of mechanical systems (HVAC, plumbing, etc.)-### Basic working knowledge of electrical systems and infrastructure-### Experience with maintenance and defect (M&D) management processes-### Understanding of facilities management operations and best practices

Core Competencies:

• Excellent organizational and leadership skills-### Ability to handle multiple tasks and priorities-### Strong communication and interpersonal skills-### Proficiency in facility management software and Microsoft Office Suite-### Vendor management and negotiation capabilities-### Budget management and cost control abilities-### Problem-solving and decision-making skills-### Customer service orientation

Essential Skills:

• Team supervision and staff management-### Quality control and standards implementation-### Documentation and reporting-### Compliance and safety management-### Stakeholder management

Physical Requirements:

• Ability to conduct physical inspections of the property and equipment-### Capability to handle minor repairs and maintenance tasks as needed-### Mobility to oversee multiple areas within the facility throughout the workday

What We Offer:### This role is essential in ensuring that the company's facilities are safe, efficient, and well-maintained, providing a conducive environment for employees and visitors. Join our team and contribute to creating exceptional facility management standards in a professional corporate environment.

Candidates available immediately or within one month notice period are encouraged to apply!

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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