JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

EMEA Workplace Management (WPM) Sourcing & Procurement Location:

Warsaw, Poland

About This Role

Join our EMEA Workplace Management Sourcing & Procurement team as a Vendor Data Coordinator and become the vital link between JLL and our supplier network. In this role, you'll ensure supplier compliance, manage critical vendor data, and support strategic procurement initiatives across the region. You'll work with diverse stakeholders, from suppliers to internal teams, maintaining the highest standards of data accuracy and regulatory compliance. This position offers the opportunity to develop expertise in procurement operations within a globally recognized real estate services firm. If you thrive in a fast-paced, detail-oriented environment and enjoy building productive relationships, this role is for you.

What You'll Do

• Onboard and qualify suppliers by ensuring compliance with JLL and client requirements, including health & safety, financial stability, insurance, and regulatory standards

• Maintain supplier relationships to facilitate timely document submission and support seamless procurement processes

• Manage vendor master data by setting up, validating, and cleansing supplier information to ensure accuracy across JLL systems

• Administer contract documentation and coordinate internal approvals for sourcing initiatives and procurement projects

• Generate compliance and analytics reports covering contract performance, spend analysis, and supplier adherence to standards

• Coordinate supplier performance monitoring through regional KPI tracking in JLL's procurement systems

• Support procurement initiatives by liaising with vendors during proposal processes and gathering required documentation

• Provide administrative support including meeting minutes, correspondence, and documentation as needed

What We're Looking For

• Procurement or business administration background with proven experience in purchasing, supplier management, office administration, or similar operational roles

• Fluent German and English proficiency (mandatory) with strong written and verbal communication skills in both languages

• Additional European or Middle Eastern language skills (especially French, Italian, or Arabic) are highly valued

• Bachelor's or Master's degree in a relevant field

• Exceptional organizational skills with the ability to manage multiple priorities, projects, and deadlines simultaneously

• Strong attention to detail and commitment to data accuracy and compliance standards

• Relationship-building capabilities with excellent interpersonal skills and a collaborative mindset

• Advanced Microsoft Office proficiency, particularly Excel, Outlook, and Word

What You Can Expect From Us

• Competitive Rewards & Benefits – Enjoy a permanent contract with private healthcare, cafeteria benefits system, life insurance, and access to our comprehensive employee assistance program.

• Flexible Work Environment – Benefit from a hybrid working model based in our premium Warsaw Spire office featuring state-of-the-art facilities and convenient metro access.

• Career Development & Growth – Take advantage of robust development opportunities with 80% employee participation in structured programs, AI upskilling initiatives, and professional training to advance your career.

• Stability & Recognition – Join a company with a 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.

• Inclusive & Supportive Culture – Be part of our strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and company-wide initiatives.

• Global Perspective – Collaborate with colleagues representing 60 nationalities and 40 languages, offering rich cultural exchange and international collaboration opportunities.

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.