JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities:

Database Management and Documentation

• Directs efforts in managing a museum-standard database, customizing fields & functionality, and migrating collection records from current fragmented Excel and Access systems

• Records all ongoing collection object activity, condition reporting, financials, and appraisals into the database

• Integrates the survey of all objects provided by the third-party vendor to ensure proper cataloging and comprehensive documentation of location, condition, and provenance

Art Collection Policy and Procedures Development

• Creates operational guidelines for artwork handling to ensure conservation-minded operations remain within the registrar's oversight

• Designs acquisition and deaccession policies aligned with Johnson & Johnson requirements and industry best practices

• Establishes detailed deaccession checklists

• Develops standardized procedures that integrate seamlessly with existing Facilities Management, Project and Development Services, and Workplace Experience teams

Appraisal and Valuation Services

• Coordinates with the third-party vendor who will manage all appraisal activity, providing collection reports

• Archives appraisal records and ensures all valuations are updated in collection records

• Coordinates insurance valuations

• Ensures collection valuation reports are issued to fine art insurance carriers

Vendor Management and Operational Integration

• Serves as the primary point of contact for third-party vendors servicing the art collection

• Manages relationships with art transportation, installation, frame shops, conservation studios, and appraisers

• Establishes vendor oversight protocols

• Develops systematic approaches for managing art accumulation at FM-managed locations during site closures

Onsite Storage Management

• Catalogs each object to specific storage bin locations recorded in the database by the third-party vendor

• Manages all activity of art moving through storage

• Properly packs and protects stored assets in museum-quality archival materials

• Implements regular inventory update schedules

• Determines which objects should be deaccessioned

Collection Curation and Workplace Integration

• Services work orders and projects relating to the art collection

• Audits workplace installations and implements improvements through piece rotation and installation adjustments

• Adds artwork where needed

• Activates unused storage pieces

• Researches artist information for informational didactics

• Ensures optimal placement and presentation of artworks throughout the workplace to enhance the physical environment

Conservation and Compliance

• Reviews the current condition of each object as conducted by third-party vendor ensuring that reporting of existing conservation needs is addressed

• Executes new condition reporting as needs arise

• Maintains ongoing condition assessment practices to identify conservation repair or reframing needs

• Ensures proper storage and handling procedures

• Identifies objects with public visibility that require image use license agreements from artists or estates for copyright compliance

Required Qualifications:

• Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field

• 7+ years of professional experience as a museum registrar or corporate art collection manager

• Demonstrated expertise in collections management systems (TMS, Past Perfect, Collective Access, or similar museum-standard databases)

• Proven experience managing collections of 3,000+ objects

• Advanced knowledge of conservation principles, proper artwork handling techniques, and museum-quality storage protocols

• Strong understanding of appraisal standards (USPAP), insurance requirements, and fine art valuation practices

• Knowledge of copyright law, artist rights management, and image use licensing as applied to corporate collections

• Extensive vendor management experience including oversight of art handlers, conservators, installers, appraisers, and specialized service providers

• Excellent project management skills with demonstrated ability to establish policies, procedures, and operational frameworks

• Proven ability to integrate art collection operations within facilities management and corporate workplace environments

• Strong written and verbal communication skills with ability to interact effectively with all organizational levels

• Proficiency in Microsoft Office Suite (Excel, Access, Word, PowerPoint)

Preferred Qualifications:

• Master's degree in Museum Studies, Art History, Arts Administration, or related field

• 10+ years of registrarial experience in museum or corporate collection settings

• Experience leading database migration projects from legacy systems to modern CMS platforms

• Demonstrated success developing collection policies, acquisition/deaccession procedures, and compliance frameworks from the ground up

• Experience working within integrated facilities management or corporate real estate service delivery models

• Knowledge of pharmaceutical, healthcare, or Fortune 500 corporate environments

• Familiarity with multi-site or global collection management operations

• Experience coordinating third-party inventory and appraisal projects

• Background in art curation, exhibition development, or workplace art programming

• Ability to lift and move artwork weighing up to 50 lbs using proper handling techniques

• Professional affiliations with organizations such as American Alliance of Museums (AAM), Association of Registrars and Collections Specialists (ARCS), or similar professional bodies

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

110,000.00 – 121,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –East Rutherford, NJ

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang La Salle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.