Process Specialist

Role Designation: Purchase order transaction compliance Analyst/specialist
Job Sub Level: 3A
Base Location: Pune

Role Summary:

The Purchase Order Transaction Compliance Specialist is responsible for ensuring that all purchase order (PO) transactions adhere to organizational policies, regulatory requirements, and contractual obligations. This role plays a critical part in maintaining accuracy, transparency, and compliance within the procurement process, supporting the integrity of the supply chain operations.

1. Key Responsibilities/Job Description

2. Compliance Monitoring: Review and validate purchase orders to ensure alignment with company policies, supplier agreements, and legal standards.

3. Process Auditing: Conduct regular audits of PO transactions to identify discrepancies, risks, or non-compliance issues.

4. Documentation & Reporting: Maintain accurate records of compliance checks and prepare reports for internal stakeholders and regulatory bodies

5. Stakeholder Coordination: Collaborate with procurement, finance, and legal teams to resolve compliance issues and implement corrective actions.

6. Policy Enforcement: Ensure adherence to internal controls, ethical sourcing practices, and compliance

7. Contract alignment-Cross reference PO details against MSA and rate cards to ensure, vendors are charging agreed upon prices

8. Discrepancy resolution-Partner with Procurement buyers And accounts payable to resolve 3-way match’ errors

9. Reporting and analytics- maintain compliance dashboard and provide monthly reports on error rates, Policy violations or any other observations to supply chain leadership

10. Stakeholder Coordination: Collaborate with procurement, finance, and legal teams to resolve compliance issues and implement corrective actions.

11. Continuous Improvement: Recommend process enhancements to improve compliance efficiency and reduce risk exposure.

7 Required Skills & Qualifications

1. Bachelor’s degree in engineering, science or commerce/supply chain management or related field
2. Experience- Minimum 3+ years’ experience in procurement operations, Internal audits or financial compliance
3. Strong understanding of procurement processes and compliance regulations
4. Attention to detail and analytical skills for transaction review
5. Excellent communication and stakeholder management abilities
6. Knowledge of supply chain governance and risk management principles
7. Proficiency in procurement tools, SAP and ERP systems like Ariba, Service Now, Oracle, and Docusign.

Education: BCom,BE

Preferred skills: Sourcing & Procurement