Lead Administrative Assistant

WE VALUE

• Ability to easily and effectively juggle many priorities and competing demands
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Some administrative assistant experience
• Associate's degree preferred

Key Responsibilities

• Calendar management – the ability to manage competing priorities and large meetings

• Travel – responsible for scheduling extensive domestic and international travel arrangements

• Process expense reports and invoices management

• Organize events and staff meetings

• Create trusted partnerships with other executive admins across the organization

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.

• Prepare internal and external corporate documents for team members and industry partners

• Schedule meetings and appointments and manage travel itineraries

• Arrange corporate events to take place outside of the work place, workplace citation events, town halls etc.

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

• Proficiency as SAP User

YOU MUST HAVE

• Any full-time Graduate

• 10 years+ experience of executive admin experience

• Excellent computer literacy in Microsoft Office Suite (PowerPoint, Word, Outlook, Excel)

GOOD TO HAVE

• College degree preferred

• Individuals who are self-motivated, proactive, anticipateates the needs of their clients

• Ability to focus on important information and identify key details

• Strong organizational skills

• Experience working in a global organization preferred

• Highly dependable and trustworthy and able to manage competing priorities and deadlines