Sales & Events Coordinator - Embassy Suites by Hilton Aruba Resort

As a Sales & Events Coordinator you will be responsible for assisting in the sale and receiving catering events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. The Sales & Catering Coordinator is the customer contact at the time this arrives at the hotel with the event, working with the hotel to achieve the set goals.

What will I be doing?

Your essential functions will be to perform the following tasks to the highest standards\:

• Receive groups, catering and events and keep up to date the hotel event output.
• To organize, plan and prioritize the duties by developing plans and goals.
• Clean and upkeep the information in the catering system constantly.
• Draw up contracts for catering and events and negotiate budgets with customers.
• Make sure rooming lists are in the system, update payment instructions and enter important information relevant to the function.
• Develop Banquet Event Orders in the system with all pertaining information.
• Assist with clients and deliver on the client’s expectations.
• Demonstrate knowledge of job systems, products, booking systems, and processes.
• Make decisions and solve problems by analyzing and evaluating the issues and determine the best solution for the client.
• Ensure high quality service by communicating and assisting others to understand the guest needs.
• Participate in customer site inspections and assist with the sales process as necessary.
• Perform monthly catering reports and update closing information, follow up with F&B on banquet checks.
• Creating and communication of documents including but not limited to BEO's, group resumes, post event reports, menus, diagrams/floor plans.

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What are we looking for?

• Minimum Years of Experience\: Two (2) years guest contact or customer experience.
• Graduate or MBA in Management, Hospitality or Marketing
• Ability to analyze and manage multiple tasks
• Ability to solve problems quickly and efficiently
• Sense of organization and planning
• Good computer skills including Excel, Powerpoint and Word
• Proactive approach to meet deadlines and objectives

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions\:

• Knowledge of the hotel property management systems (Delphi.fdc)
• Previous sales groups and events, preferably in Hospitality.

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values\:

• Hospitality
• We're passionate about delivering exceptional guest experiences.
• Integrity
• We do the right thing, all the time.
• Leadership
• We're leaders in our industry and in our communities.
• Teamwork
• We're team players in everything we do.
• Ownership
• We're the owners of our actions and decisions.
• Now
• We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes\:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

!|!!!

What are we looking for?

• Minimum Years of Experience\: Two (2) years guest contact or customer experience.
• Graduate or MBA in Management, Hospitality or Marketing
• Ability to analyze and manage multiple tasks
• Ability to solve problems quickly and efficiently
• Sense of organization and planning
• Good computer skills including Excel, Powerpoint and Word
• Proactive approach to meet deadlines and objectives

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions\:

• Knowledge of the hotel property management systems (Delphi.fdc)
• Previous sales groups and events, preferably in Hospitality.

Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values\:

• Hospitality
• We're passionate about delivering exceptional guest experiences.
• Integrity
• We do the right thing, all the time.
• Leadership
• We're leaders in our industry and in our communities.
• Teamwork
• We're team players in everything we do.
• Ownership
• We're the owners of our actions and decisions.
• Now
• We operate with a sense of urgency and discipline

In addition, we look for the demonstration of the following key attributes\:

• Quality
• Productivity
• Dependability
• Customer Focus
• Adaptability

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

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