THE NOMAD WAY:

Hospitality is at the core of what we do and who we are. It’s more than just a job; it’s a path to a career in our industry. Many of us at No Mad have grown from within these walls and we pride ourselves on providing these opportunities. We thrive to achieve our vision to be a thriving hotel combining the best of New York hospitality with the Singaporean charm. Our values connect us; our behaviours guide us; and our non-negotiables drive us.

Welcome to No Mad Singapore:

OVERVIEW OF ROLE

The Purchasing Manager is responsible for managing the procurement function of the hotel, ensuring that all goods and services are sourced efficiently, cost-effectively and in line with brand standards.

This role oversees vendor management, purchasing processes and inventory coordination, supporting both pre-opening setup and ongoing operations. The Purchasing Manager works closely with all departments to ensure timely supply of materials while maintaining quality, compliance and financial discipline.

The role plays a key part in safeguarding the hotel’s procurement integrity while enabling smooth daily operations.

MAIN DUTIES & RESPONSIBILITIES

The main responsibilities of the Purchasing Manager are summarised below; however the list is not exhaustive.

GENERAL DUTIES

• Oversee the hotel’s procurement activities including sourcing, purchasing and supplier management.

• Manage the purchasing cycle from requisition to order placement and delivery.

• Ensure timely procurement of goods and services to support hotel operations and pre-opening requirements.

• Source and evaluate suppliers to ensure quality, reliability and cost-effectiveness.

• Negotiate pricing, contracts and terms with vendors to achieve best value for the hotel.

• Ensure all purchases comply with company policies, procedures and approval processes.

• Maintain accurate purchasing records, documentation and reports.

• Coordinate closely with departments to understand operational requirements and procurement needs.

• Undertake any other duties or tasks deemed reasonable by the Director of Finance or General Manager.

VENDOR MANAGEMENT

• Establish and maintain strong relationships with suppliers and service providers.

• Evaluate supplier performance and ensure consistent delivery of quality goods and services.

• Develop and maintain an approved vendor list in line with company standards.

• Work with vendors to resolve issues related to delivery, quality or pricing.

• Identify opportunities for strategic sourcing and cost savings.

INVENTORY & COST CONTROL

• Work closely with the Cost Controller and operational departments to manage inventory levels.

• Ensure optimal stock levels are maintained to avoid shortages or overstocking.

• Monitor purchasing trends and identify opportunities to improve cost efficiency.

• Support cost control initiatives across departments.

• Ensure proper documentation and tracking of inventory movements where applicable.

PRE-OPENING PROCUREMENT

• Support the procurement of OS&E (Operating Supplies & Equipment) for pre-opening.

• Coordinate sourcing and purchasing of all required items for hotel setup.

• Work closely with project teams and department heads to ensure timely delivery of pre-opening items.

• Ensure procurement timelines are aligned with the hotel’s opening schedule.

• Manage vendor coordination during the pre-opening phase.

LEADERSHIP AND MANAGEMENT

• Lead and manage the purchasing team to ensure efficient procurement operations.

• Provide training and guidance to team members on purchasing procedures and systems.

• Foster collaboration between procurement and operational departments.

• Promote accountability, transparency and compliance within the procurement function.

FINANCIAL PERFORMANCE & OPERATIONS

• Monitor procurement budgets and ensure cost-effective purchasing practices.

• Track spending and provide reports to support financial planning and analysis.

• Ensure purchasing decisions support overall financial objectives of the hotel.

• Identify opportunities to improve procurement efficiency and reduce costs.

COMPLIANCE & GOVERNANCE

• Ensure compliance with company procurement policies and audit requirements.

• Maintain proper documentation for all purchasing transactions.

• Support internal and external audits related to procurement activities.

• Ensure ethical sourcing practices and transparency in vendor dealings.

GUEST EXPERIENCE & BRAND REPRESENTATION

**•**Ensure all procured items meet the quality standards and brand expectations of No Mad.

• Support operational teams by providing reliable and timely procurement services.

• Maintain professionalism in all interactions with vendors and stakeholders.

• Contribute to delivering a seamless guest experience through effective supply chain management

EXPECTATIONS:

The Purchasing Manager is expected to:

• Always maintain a consistently professional demeanor.

• Represent No Mad positively in all interactions with internal and external stakeholders.

• Always adhere to company policies and procedures, including procurement and compliance standards.

• Demonstrate strong ownership and accountability in managing procurement operations.

• Foster clear and effective communication across departments.

• Promote integrity, transparency and ethical practices in all procurement activities.

• Champion company values and foster a collaborative and respectful working culture.

QUALIFICATIONS

• Degree or Diploma in Supply Chain Management, Business Administration, Hospitality Management or a related field.

• Minimum 5–8 years of experience in procurement or purchasing, preferably within hospitality or related industries.

• Strong knowledge of procurement processes, vendor management and inventory control.

• Experience in pre-opening procurement and OS&E sourcing is advantageous.

• Strong negotiation, analytical and organisational skills.

• Familiarity with procurement systems and financial controls.

• Excellent communication and stakeholder management capabilities.