Senior Administrator - Program & Project Management

Job Summary

Project Manager – Finance & Billing Role Summary We are seeking an experienced Project Manager with strong financial acumen to oversee project delivery with a focus on financial governance, billing accuracy, and revenue assurance. The role requires end-to-end ownership of project execution while ensuring alignment with contractual obligations, cost management, and billing compliance. Key Responsibilities 1. Project Delivery & Governance Manage end-to-end project lifecycle including planning, execution, monitoring, and closure Coordinate with cross-functional teams to ensure timely and quality delivery Track project milestones, risks, dependencies, and mitigation plans Provide regular status updates to leadership and stakeholders 2. Financial Management & Cost Control Own project financials including budgeting, forecasting, and variance analysis Monitor project costs against approved budgets and identify deviations Drive cost optimization initiatives without impacting delivery quality Ensure financial compliance with organizational and client guidelines 3. Billing & Revenue Assurance Ensure accurate and timely billing as per contract/SOW terms Validate billing inputs including effort tracking, rate cards, and milestones Coordinate with finance teams to resolve billing discrepancies Track revenue realization, unbilled amounts, and ensure closure of billing gaps Provide inputs on recurring and non-recurring billing components Dover EUC_...t May_2025 | Word 4. Stakeholder & Client Management Act as the primary interface for client discussions related to delivery and billing Collaborate with finance, procurement, and vendor teams for cost and billing alignment Engage with internal leadership for approvals on financial decisions 5. Reporting & Compliance Maintain project financial reports including forecasts, actuals, and revenue tracking Ensure adherence to contractual obligations and audit requirements Support internal and external audits related to billing and financial governance 6. Vendor & Contract Management Engage with third-party vendors for cost estimation and billing validation Dover EUC_...t May_2025 | Word Ensure contractual compliance for vendor invoices and payments Review and validate SOWs, change requests, and financial impacts Required Skills & Competencies Strong understanding of project financial management and billing processes Experience in budgeting, forecasting, and revenue tracking Knowledge of SOWs, rate cards, and commercial models (T&M / Fixed Price) Proficiency in tools like Excel, SAP, or financial/project tracking tools Excellent stakeholder communication and negotiation skills Strong analytical and problem-solving capability Exposure to Agile/Waterfall project management methodologies Project_Manager | PDF Experience & Qualifications 8–12 years of experience in Project/Program Management Proven experience in handling project financials and billing operations PMP / PRINCE2 or equivalent certification (preferred) Experience in IT services / managed services environment (preferred) Success Metrics (KPIs) Billing accuracy and timeliness Revenue realization vs. plan Budget adherence and cost variance control Reduction in unbilled revenue and billing disputes Stakeholder satisfaction and governance compliance Nice-to-Have Experience with large-scale managed services (like EUC / infrastructure programs) Exposure to contract negotiation and financial governance frameworks Knowledge of enterprise systems like SAP / Oracle Finance

Key Responsibilities

1. Project Delivery & Governance Manage end-to-end project lifecycle including planning, execution, monitoring, and closure Coordinate with cross-functional teams to ensure timely and quality delivery Track project milestones, risks, dependencies, and mitigation plans Provide regular status updates to leadership and stakeholders 2. Financial Management & Cost Control Own project financials including budgeting, forecasting, and variance analysis Monitor project costs against approved budgets and identify deviations Drive cost optimization initiatives without impacting delivery quality Ensure financial compliance with organizational and client guidelines 3. Billing & Revenue Assurance Ensure accurate and timely billing as per contract/SOW terms Validate billing inputs including effort tracking, rate cards, and milestones Coordinate with finance teams to resolve billing discrepancies Track revenue realization, unbilled amounts, and ensure closure of billing gaps Provide inputs on recurring and non-recurring billing components Dover EUC_...t May_2025 | Word 4. Stakeholder & Client Management Act as the primary interface for client discussions related to delivery and billing Collaborate with finance, procurement, and vendor teams for cost and billing alignment Engage with internal leadership for approvals on financial decisions 5. Reporting & Compliance Maintain project financial reports including forecasts, actuals, and revenue tracking Ensure adherence to contractual obligations and audit requirements Support internal and external audits related to billing and financial governance 6. Vendor & Contract Management Engage with third-party vendors for cost estimation and billing validation 7. Ensure contractual compliance for vendor invoices and payments Review and validate SOWs, change requests, and financial impacts

Skill Requirements

Strong understanding of project financial management and billing processes Experience in budgeting, forecasting, and revenue tracking Knowledge of SOWs, rate cards, and commercial models (T&M / Fixed Price) Proficiency in tools like Excel, SAP, or financial/project tracking tools Excellent stakeholder communication and negotiation skills Strong analytical and problem-solving capability Exposure to Agile/Waterfall project management methodologies

Other Requirements

Experience & Qualifications 8–12 years of experience in Project/Program Management Proven experience in handling project financials and billing operations PMP / PRINCE2 or equivalent certification (preferred) Experience in IT services / managed services environment (preferred) Success Metrics (KPIs) Billing accuracy and timeliness Revenue realization vs. plan Budget adherence and cost variance control Reduction in unbilled revenue and billing disputes Stakeholder satisfaction and governance compliance Nice-to-Have Experience with large-scale managed services (like EUC / infrastructure programs) Exposure to contract negotiation and financial governance frameworks Knowledge of enterprise systems like SAP / Oracle Finance