At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description

At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.

We set and achieve bold ambitions in our fight against the world’s most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come.

This role is hybrid/office based 3 days onsite in Foster City, CA.

Administrative Coordinator to the Office of Ethics and Compliance Team

The Admin Coordinator will support the dynamic and collaborative Office of Ethics and Compliance (OEC) Team, with primary support for the leaders of Global Compliance Operations, US Ethics & Compliance Advisors, Privacy and Data Ethics and Integrated Risk teams, as well as US-based professionals who are part of the ethics and compliance organization. The OEC team provides healthcare compliance guidance and support for multiple functions across the company. OEC team members work closely with various Legal and Compliance colleagues and counterparts based in other geographies.

Responsibilities:

• Provide full range of administrative support for various leaders of the OEC, and other members of the US-based ethics and compliance team team.
• Understand the goals and objectives of the department and contribute to their attainment.
• Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures as needed. Strong organizational skill is required.
• Partner with project owners to prepare and submit purchase orders in the system. Support Work Order (WO) and Change Order (CO) processes by coordinating with project owners and other key stakeholders including Procurement.
• Manage communications with various stakeholders at all levels in a professional manner, including timely and responsive triage of requests for compliance support.
• Work under minimal supervision, while receiving occasional direction from manager(s) to perform non-routine job responsibilities and duties.
• Serve as a resource to other administrative assistants; acquire and maintain cross-training to provide backfill support.

Events, Meeting & Travel Preparation and general tasks:

• Schedule meetings, manage scheduling changes and resolve scheduling conflicts.
• Plan, coordinate, and implement events, including catering, of various types and sizes, such as department meetings, team building events and other meetings.
• Organize travel arrangements for meetings and events within the US, and occasionally outside the US.
• Schedule interviews for job openings, which may include travel arrangements for non-local candidates.
• Proactively coordinate and prepare PowerPoint slides and other materials for meetings as requested.
• Efficiently manage multiple ad hoc projects of various sizes, while delivering results within timeline.
• Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines.

Requirements:

• 3+ years with a High School Diploma and relevant administrative experience, preferably in a pharmaceutical, legal or compliance setting or 2+ years of relevant experience with associate's degree.
• The ability to maintain the highest level of confidentiality and diplomacy is a must.
• Strong project management and multitasking skills are required.
• Proficient computer skills in Microsoft Office Suite (Word, Excel and PowerPoint) are required.
• Strong written and verbal communication skills are required.
• Customer service oriented and able to work collaboratively with a diverse set of stakeholders.
• Proactively helpful with a can-do attitude. Solutions oriented, while providing clear justifications.

The salary range for this position is: $109,650.00 - $141,900.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For jobs in the United States:

Gilead Sciences Inc. is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [Applicant Accommodations@gilead.com](mailto:Applicant Accommodations@gilead.com) for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT
YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Gilead Sciences will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.