Vendor Management Specialist

Location: Katowice - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

The opportunity

EY GDS Poland, part of the global EY integrated service delivery network, is growing rapidly and evolving to meet dynamic customer needs. We are excited to offer the position of Vendor Management Specialist.

As a Vendor Management Specialist, you will join a dedicated team responsible for sourcing and managing contractor talent to support the EY GDS organization. You will oversee the full lifecycle of contractors provided by our vendors—from sourcing and interview coordination to onboarding and offboarding. You will collaborate with leading players in IT and financial markets, contributing to innovative projects that drive business success.

Your key responsibilities

In this role, you will work closely with service delivery teams and vendors to understand and fulfill resourcing needs. Acting as a trusted partner to Hiring Managers, you will ensure clear communication and timely updates throughout the process. Your responsibilities will include:

• Gathering sourcing requirements from managers across the organization.

• Establishing sourcing plans with managers and conducting regular follow-ups.

• Sourcing candidates to build a strong talent pipeline supporting selected EY Service Lines and Service Functions.

• Collaborating with vendors to organize interviews and facilitate the selection and offering process.

• Managing the onboarding process for contractors, ensuring all necessary steps are completed efficiently.

• Handling staffing order management to process contractor requests promptly.

• Supporting invoice processing to ensure timely and accurate vendor payments.

• Assisting with auxiliary processes such as travel management and compliance tracking.

• Maintaining effective communication and strong relationships with vendors, including escalation handling.

• Participating in the creation, tracking, and communication of metrics related to contractor engagement.

• Ensuring an outstanding experience for candidates and contractors throughout their engagement with EY.

Skills and attributes for success

• Strong attention to detail and accuracy in data management.

• Excellent communication skills with the ability to effectively engage and collaborate with Hiring Managers at various levels, vendors, candidates, and internal teams

• Experience in talent sourcing within a multinational organization.

• Excellent organizational, analytical, and problem-solving skills.

To qualify for the role, you must have

• 2-3 years of experience in sourcing, recruitment, or operations.

• Proficiency in spoken and written English; Spanish is a plus.

• Strong enthusiasm for learning and trying new approaches.

• Collaborative mindset with excellent communication skills.

• Proven ability to build and maintain relationships.

Ideally, you’ll also have

• Assertiveness and self-confidence.

• Experience with SAP SuccessFactors, LinkedIn Recruiter, and other sourcing channels.

• Positive, can-do attitude.

What we look for

We seek a professional experienced in working directly with Hiring Managers and Vendors, eager to deepen expertise in vendor management. If you are a motivated team player who meets the above criteria, we encourage you to apply for this exciting opportunity!

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

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