Specialist, Administration

Job Title:

Specialist, Administration

Job Description: Role Summary

The Administrative Specialist plays a critical role in ensuring seamless daily operations at the Jang An plant, supporting over 200 employees.
This role drives efficient administrative processes, document control, and cross-functional coordination, enabling operational excellence and a productive workplace environment.

What You’ll Do1. Office & Administrative Operations

• Oversee general administrative and office management activities to support site operations

• Manage office facilities, supplies, and workplace environment to ensure operational efficiency

• Coordinate travel arrangements for visitors, including accommodation and transportation

2. Document Control & Compliance

• Manage and maintain document control systems using Share Point

• Administer regulatory permits, construction documents, and Management of Change (MOC) records

• Monitor document processes, identify gaps, and drive continuous improvement initiatives

3. Financial & Vendor Support

• Track budgets, process expense reconciliation, and manage purchase requisitions (PR)

• Support vendor and contract administration, including invoice processing and coordination

4. HR & Employee Support

• Support onboarding processes for new hires and manage visitor coordination

• Assist with employee engagement activities, site events, and internal communications

5. Cross-functional Coordination

• Collaborate with HR, Finance, Procurement, EHS, and Operations teams to support site-wide initiatives

• Provide administrative support across departments as needed

6. Systems & Data Management

• Maintain and update material master data in SAP

• Manage corporate seal processes, including approval tracking and document issuance

What We Seek Required Qualifications

• Bachelor’s degree (4-year college or equivalent)

• 2+ years of experience in administrative, office management, Doc Control, or similar roles

• Strong communication skills in both Korean and English (written & verbal)

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

• Ability to manage multiple priorities in a fast-paced environment

Core Competencies

• Strong organizational and coordination skills

• Attention to detail and process discipline

• Adaptability to changing business needs

• Team-oriented mindset with a proactive attitude

Outstanding Candidates Will Have

• Experience in manufacturing or plant environment

• Knowledge of document control systems (e.g., Share Point)

• Familiarity with SAP or ERP systems

• Experience supporting cross-functional teams in a global organization