Office Coordinator/Receptionist

Job Title

Office Coordinator/Receptionist
Job Description Summary

We are looking for a reliable and well-organized Office Coordinator to join our team.

This position combines receptionist duties with administrative and facilities coordination, ensuring that the office runs smoothly and remains a pleasant place to work.

If you are detail-oriented, skilled in MS Office, and enjoy working with people, this role offers the perfect mix of administrative responsibility, communication, and daily interaction with colleagues and vendors. Feel free to reach out for more details!
Job Description

Reception & Administration:

• Greet visitors and assist with refreshments
• Support onboarding and small internal events
• Prepare signage, announcements, and digital materials

Kitchenettes & Break Areas:

• Refill and organize beverages, snacks, and breakfast items
• Keep areas tidy and assist with vendor visits (e.g., Dallmayr, water refills)

Storage & Supplies:

• Monitor and organize storage areas and food supplies
• Manage office inventory and supplier orders

Office & Facilities Maintenance:

• Maintain tidiness in office spaces and common areas
• Report and follow up on maintenance issues
• Accompany technicians and vendors when needed

Meeting Rooms

• Prepare and check rooms daily
• Manage bookings and ensure all equipment is functional

Mailroom & Couriers:

• Handle incoming and outgoing mail
• Coordinate courier services and maintain records

Mobile Phones (Orange)

• Manage distribution, setup, and returns of company phones and SIMs
• Update inventory records and coordinate with EUS

Vendor Coordination

• Liaise with Slov Clean (cleaning services) and Dallmayr (coffee Services)

Personality requirements and skills

• Experience in a similar role (receptionist, back office, office/facilities management)
• Communicative English skills (spoken and written)
• High school education or higher
• Proficiency in MS Office, especially Excel
• Reliability and a strong sense of responsibility
• Organized, proactive, and service-oriented personality

Employee perks, benefits

• Modern and comfortable office environment
• Attractive benefits
• Clothing allowance
• Stable company background with long-term employment prospects
• Supportive and friendly team culture
• Diverse work with visible impact
• Salary starting from 1400 EUR/month

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

INCO: “Cushman & Wakefield”