Document Controller

Job Title

Document Controller

Job Description Summary Job Description

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.

• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.

• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.

• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.

• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.

• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.

• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.

• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.

• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.

• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.

• Organize meetings for the project as per the Rhythm of Business.

• Write and issue the AOM and MOM on time

Requirements:

• Diploma or above in Business Administration, Information Management or a related field

• 2 years relevant experience in either Construction or Data Center field

• Proven experience using document control software such as procore, or similar tools.

• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”