Project Coordinator

Job Title

Project Coordinator
Job Description Summary

This role is responsible for the coordination between various stakeholders of the project and preparing management information reports. This includes working closely with the project head and other team members of the project.
Job Description About the Role:

Project Planning & Coordination:

• Assist in preparing project schedules, timelines, and work plans
• Coordinate with design, MEP, and site execution teams
• Track daily/weekly progress and highlight delays or risks

1. Site Coordination

• Act as a link between site team, vendors, and consultants
• Ensure drawings, BOQs, and specifications are available at site
• Follow up approvals, RFIs, and material submittals

Vendor & Material Management:

• Coordinate with vendors/suppliers for timely material delivery
• Track procurement status and ensure no work stoppage
• Verify quantities and support billing documentation

Documentation & Reporting:

• Maintain project documentation (drawings, MOMs, reports, trackers)
• Prepare daily/weekly/monthly progress reports
• Record and track change requests and variations

Quality & Compliance:

• Support QA/QC checks as per project standards
• Ensure work is executed as per approved drawings and specs
• Follow safety and site compliance requirements

Client & Stakeholder Communication:

• Attend meetings and prepare MOMs (Minutes of Meeting)
• Follow up on action items with internal and external teams
• Provide regular updates to Project Manager

Billing & Close-Out Support:

• Assist in contractor/vendor billing verification
• Support snagging, punch list, and project handover
• Ensure closure of all pending works before handover

About You:

• Basic knowledge of interior fit-out and MEP services
• Good coordination and follow-up skills
• Understanding of drawings (AutoCAD knowledge preferred)
• Strong communication (email + site coordination)
• Proficiency in Excel, MS Project (optional)

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

*That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. *

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”