Job Title

Cost Control Senior Specialist:

Job Description Summary

Validate and control all invoices and document all potential subtenant recharges relating to the operational costs of the properties occupied by Cushman & Wakefield's GOS clients in order to enable them to realize the maximum operational cost saving and prevent any additional funding or penalty cost.

Job Description Other professional qualifications required for filling the position:

• BSC/MSC degree is required or can be exchanged with relevant real estate operation experience in international environment
• Finance/economics degree is an advantage
• 3 years relevant work experience is required
• Finance processing or real estate operation experience in international environment is an advantage

Foreign language skills required for filling the position:

• English language upper intermediate
• Knowledge of any other European language is an advantage

Required skills for filling the position:

• Excellent IT literacy
• Client technology platform SME
• Upper intermediate MS Office
• Excellent written and verbal communication skills
• Excellent problem-solving skills
• Excellent analytical skills
• Able to work independently and in a team
• Incredibly strong work ethic
• Flexibility during times of change
• Ability to effectively prioritize and execute tasks in a high-pressure environment
• Proactive, enthusiastic and willing to learn
• Independent mindset and willing to make responsible decisions
• High emotional intelligence

Responsibilities of the jobholder:

• Enable the PSC and its Portfolio Administration Lease Finance Team to meet defined performance targets in relation to invoice review, authorization, and all aspects of Cost Control or any other Lease Finance activity as required
• Supports the junior resource working on the processes and responsible for stabilizing and improving the Cost Control processes with focus on invoice review, authorization, reconciliations, tenant recharges and reporting activities. Ensures that property expenditure reviewed and authorized on behalf of clients are correctly stated in the appropriate records, reconciliations, tenant recharges and reporting activities are actioned on time with the appropriate quality.

Regular tasks:

Daily and other BAU tasks to deliver

• Day to day identification of quality issues and risks and escalation of such issues
• Establish and maintain professional and effective working relationships with external and internal clients, colleagues and management
• Carry out and validate service charge and other cost reconciliations
• Minimise invoice volumes awaiting approval or being queried and minimise approval/query resolution times
• Liaising with suppliers, managing agents and other 3rd parties to obtain legal documentation in relation to invoice queries
• Regular reporting on property expenditures
• Creditor and/or debtor account reconciliations
• Carry out and validate appropriate tenant recharge calculations on time and in line with supporting legal documentation
• Validating invoice header details and review, code and authorize and give final approval on invoices for payment
• Investigating and resolving invoice queries
• To provide advice / support to other team members to enable and ensure their contribution to outputs and adherence to procedures
• Preparation and calculation of finance amendments to tenant/landlord accounts
• Ensuring client requirements and Cushman & Wakefield quality procedures are followed
• Collaboration with other departments (Data, AP, AR, Account Management)
• Supporting the maintenance of BAU process documents
• Cost Control query management
• Supporting the team's back up structure
• Internal and external audit support
• Ad hoc reporting upon request
• Assist in preparing monthly / quarterly reports & KPI reports (multiple clients)
• Support, coach and participate in developing analyst and specialist colleagues

INCO: “Cushman & Wakefield”