Job Title

Project Manager

Job Description Summary

Provides professional project management experience to designated projects and assignments at a client site, campus, and facilities.

Job Description

Project Specific:

1.1 - Scope Management:

• Provide governance and functional support to the project team.

• Define project scope, clearly outline project objectives, deliverables, and key milestones.

1.2 - Planning/Scheduling:

• Interface with project delivery team members with regard to schedule status.

• Ensure schedule is aligned to contractual timings where applicable.

• Ensure schedules are rigorous in terms of their practical construct.

• If required, assist with stakeholder management to explain schedule slippage.

1.3 - Procurement Management

• Provide functional support to the project to enable the appropriate delivery of the procurement process.

• Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.

1.4 - Budget Management:

• Develop detailed budgets with consultant teams and create a comprehensive budget that includes all potential costs, such as labor, materials, and overheads.

• Resource allocation, assign resources efficiently to ensure optimal use of time and budget.

• Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.

• Cost Tracking, implement a system for tracking costs in real-time.

• Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.

1.5 - Project Control & Risk Management:

• Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.

• Monthly review of project progress, financial performance and risk management.

• Provide support to the project in terms of project controls resources, including personnel, systems and hardware.

• View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.

• Review the mandated reports and investigate any irregularities.

• Identify potential financial risks and develop mitigation strategies.

• Set aside a contingency budget to handle unexpected expenses.

• Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.

• Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.

• Ensure Risk Treatment plans are complete and effective.

• Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.

• Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.

• Leverage risk management learning’s from individual projects and communicate to broader business unit.

• Drive the action plans from lessons learnt sessions and drive a “No Blame” culture within project team.

1.6 - Stakeholder Management, Communication & Document Control:

• Maintain clear and consistent communication with stakeholders regarding project financial status.

• Negotiate with vendors and suppliers for better rates and terms.

• Build strong relationship with clients and customers both internal and external .

• Assess the effectiveness of the project team’s communications outcomes with the critical project stakeholders.

1.7 - Performance Management:

• Monitor the performance of the project team to ensure productivity and efficiency.

• Invest in training for the project team to improve skills and efficiency.

1.8 - Contract Management:

• Prepare, review and obtain agreements to enter into contract with clients and supply chain.

• Thoroughly review contracts to ensure they are financially favorable and terms are clear.

• Verify evidence of compliance with contract terms for extension of time and variations.

• Manage change orders efficiently to avoid scope creep and additional costs.

1.9 - Reporting and Documentation

• Prepare regular financial reports for stakeholders to keep them informed of the project’s financial health.

• Maintain detailed documentation of all financial transactions and decisions.

• Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.

• Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.

• Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.

• Leverage the allocation of expertise and learnings across the projects to provide increased effectiveness at individual project levels.

• Ensure lessons learned and project review findings are actioned and share with the teams and peers.

1.10 - Quality Management:

• Implement quality assurance processes to avoid costly rework.

• Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.

• Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.

• Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.

1.11 - Project Closure:

• Conduct a final review of the project’s financial performance.

• Document lessons learned regarding financial management for future projects.

Requirements:

• Degree in project management, construction management, civil engineering, mechanical or electrical engineering (or a related field).

• At least 5 years construction, development, and mission critical industry experience.

• Proven track record of successful fit out and construction project delivery.

• Achieved industry recognized professional qualification, such as RICS, COIB, AIPM (CPPD), PMP, MSP, ICE or similar.

• Industry specific training in contracts and procurement.

• Proficiency in project management software (e.g., Project, Primavera, Procore) and other relevant tools

INCO: “Cushman & Wakefield”