Job Title

Project executive

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description

Responsibilities:

 Assist in preparing RFQ documents, sourcing quotations from vendors or
contractors, and compiling comparison summaries for review.
 Assist the Project Manager / Project Lead in coordinating daily project activities and
supporting project execution.
 Prepare and maintain project documentation such as meeting agendas, meeting
minutes, action trackers, reports, and project records.
 Organize and update project documents in the approved document repository.
 Monitor project schedules, deliverables, and progress to ensure tasks are completed
on time.
 Prepare weekly or monthly project updates and assist with progress reporting.
 Attend project meetings including internal meetings, client meetings, and site
meetings when required.
 Assist in tracking project issues, risks, variations, and action items.
 Support basic cost tracking and assist with project financial records where required.
 Coordinate with vendors and contractors on quotation clarifications, scope of work,
and submission requirements.
 Support procurement processes including quotation evaluation and documentation.
 Conduct site visits when necessary to observe project progress and report any issues
to the project team.
 Ensure project documentation and activities comply with company procedures and
client requirements.
 Support the team in maintaining workplace safety and health standards during
project execution.
 Provide general administrative and coordination support to the project team.

Requirements:

 Diploma or Degree in Project Management, or a relevant qualification or
certification (CAPM, PMP etc) with working experience in the construction and built
industry
 Preferably with a minimum 1 - 3 years experience in project management
 Fresh graduates are welcome to apply.
 Good organizational and documentation skills.
 Strong communication and coordination skills.
 Basic knowledge of Microsoft O􀆯ice (Excel, Word, PowerPoint).
 Willingness to learn and work in a fast-paced project environment.

INCO: “Cushman & Wakefield”