Job Title

Property Executive

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description About the Role

• Ensure proper handing over and taking over of units.

• Carry out site inspections including monthly night inspection.

• Able to read and reply e-mail; i.e. PC literate including Microsoft Words & Excel.

• Liaising and checking tenant’s fitting out works.

• Carry out planned inspections, quality control, and supervision of employees, sub-contractors and other services including client's appointed contractors.

• Deal with incidents, complaints, breakdowns and repairs.

• Act as a Competent Person in providing engineering and technical assessment towards to trouble-shooting, identifying the appropriate causes, review and implement the appropriate solutions to be executed by the Sub-Contractors and other service providers.

• Attend to feedbacks and requests from the Employer staff and tenants.

• Provide 24 hour emergency support. Function as the initial first response to emergency situation and be familiar and trained in the appropriate process and procedures.

• Perform any other work necessary for effective operation of the Property or as directed by the SO.

• Handle tenant’s requests and feedback; liaise with tenants on management and maintenance issues in line with client's SOP and Tenancy Agreement.

• Carry out monthly/quarterly periodic inspections on assigned properties with standard checklist, identify any defects or irregularities and follow up with tenant on necessary repair/ reinstatement/regularization. Timely renewal of licenses and certificates, submission of service reports by tenants.

• Plan and execute preventive maintenance and corrective work.

• Supervise term contractors or service providers of both subcontractors of the FMC and term contractors & adhoc contractors to ensure that works are carry out satisfactory and in accordance to stipulated scope of work, and terms and conditions, SOP.

• Call quotations for any adhoc / preventative works and ensure that works are carried out satisfactory.

• Review and process tenants’ A&A works including collection of deposit and admin fee and ensure compliance in accordance to Fitting Out guidelines.

About You

• A recognised Diploma with relevant FM background.

INCO: “Cushman & Wakefield”