Executive Assistant

Welcome to Conoco Phillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

Fostering an Inclusive Work Environment

To deliver superior performance, we create an environment that respects the contributions and differences of every individual. Wherever possible, we use these differences to drive competitive business advantage, personal growth and, ultimately, create business success.

Job Summary

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient execution of business priorities and day-to-day operations. This role operates with a high degree of professionalism, discretion, and independent judgment while proactively managing competing priorities, anticipating needs, and facilitating effective communication across internal and external stakeholders.

Position Overview Primary Functions/Responsibilities:

• Provide comprehensive administrative support to senior leaders, including complex calendar management, scheduling, and prioritization of meetings to ensure effective use of time.
• Coordinate and organize internal and external meetings, events, and leadership engagements, including preparation of agendas, logistics, and materials.
• Prepare executives for meetings by compiling briefing materials, presentations, and relevant documentation in advance.
• Serve as a primary point of contact between executives and internal/external stakeholders, ensuring clear communication and timely follow-up on requests and action items.
• Draft, edit, and manage correspondence, presentations, and reports on behalf of senior leaders.
• Organize meetings, training and seminars arrangements
• Handles details of a confidential nature and performs administrative functions based on understanding of company policy
• Perform other secretarial and administrative duties as assigned.
• Support office operations and administrative coordination, including interaction with IT, facilities, and other support teams as needed.

HSE Roles:

• Comply with HSE policies, Life Saving Rules, procedures, goals, and programs within the MBU HSE Management System.
• Actively engage in and contribute to HSE communication and consultation processes.
• Actively participate in HSE initiatives and programs that include but are not limited to, Safety Observations and HSE Trainings.
• Support company sustainability development (SD) initiatives and other environmental policies and practices.

Preferred Skills:

• Values all people and work ethically and safely
• Able to influence and work well with others in a multicultural environment
• Experience handling confidential and sensitive information
• Understands and uses job expertise to contribute
• Accepts ownership, is accountable and delivers on commitments
• Demonstrated ability to work independently and anticipate needs
• Strong interpersonal skills with ability to interact effectively across all levels of the organization

Required Qualifications:

• 5+ years administrative support experience, including experience supporting seniors leaders and executives
• Bachelor degree in Business Administration or related field /team player
• Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Experience supporting executive leadership in a corporate environment
• Planning, organizing and time management
• Good written and oral communication in Bahasa Malaysia and English
• Strong interpersonal skills with ability to interact effectively across all levels of the organization

Key Interfaces:

• Reports and receive day to day directions from executive LT members that he/she is supporting
• Works closely with employees in Conoco Phillips Malaysia and other Conoco Phillips offices
• Maintain contact with business partners

Apply By:

Jun 2, 2026

Sponsorship: EEO: