Facilities Coordinator, on-site

About the Role

Join CBRE as a Facilities Coordinator and help keep a dynamic workplace running at its best.

In this on-site role, you'll support one of our technology clients across two floors of Class A office space in downtown Seattle. Working closely with Facilities Managers, clients, vendors, and contractors, you'll help ensure the workplace remains operational, organized, and presentation-ready while supporting the day-to-day needs of a fast-paced office environment.

As part of our Facilities Management team, you'll play a key role in coordinating daily operations, responding to facility requests, and helping maintain a safe, functional, and welcoming workplace. Your efforts will directly contribute to a positive employee experience and the overall success of the portfolio.

What You’ll Do:

• Regularly monitor the status of open work orders to ensure their timely completion and closure.
• Dispatch work orders to technicians and vendors.
• Generate purchase orders within designated software programs.
• Assist with processing incoming vendor invoices, ensuring accuracy.
• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
• Review work orders, proposals, department files, and other paperwork submitted by vendors.
• Conduct site walkthroughs to identify and address site issues.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Perks: Complimentary lunch and snacks

What You’ll Need:

• High School Diploma or GED with 2 years of job-related experience.
• Some exposure to finance-related tasks preferred, including purchase order creation and invoice processing.
• Ability to perform basic handyman and maintenance tasks as needed, including assembling furniture, unclogging drains using a plunger, replacing light bulbs and other minor repairs.
• Proven customer service experience and a professional, responsive, and solutions-oriented approach.
• Highly organized with strong attention to detail and the ability to follow established work routines and standards.
• Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed.
• Clear and effective communication skills for exchanging straightforward information with internal and external partners.
• Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and standards are maintained.
• Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred.
• Must possess strong attention to detail.
• Ability to follow basic work routines and standards in the application of work..
• Demonstrated customer service abilities are required.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.