The Facilities Coordinator will report directly to the Account Director while also working closely with the on-site CBRE technical management team and the client. They will coordinate all aspects of the contracts FM requirements as required.

• Skills- Experience of working in a fast-paced, operational environment.
• Strong relationship management with colleagues, clients and sub-contractors demonstrating excellent communication / influencing skills.
• Robust and assertive attitude towards achieving results.
• Strong organisational abilities ensuring that all documentation is stored and auditable.
• Ability to work to own initiative but also team orientated, multi-tasking and ability to prioritise your workload.
• High customer focus.
• Excellent IT skills, competent across Microsoft Office programs and experience with a CAFM (facilities work order management) system is desirable.
  Contractor management- Co-ordinating the office yearly subcontractor maintenance (PPM Planner). Ensure attendance within SLA’s
• Liaising with on-site teams, clients and sub-contractors, based around the PPM planner
• Schedule sub-contractor and Ad Hoc works. Arrange Call outs if required.
• Request RAMS/Credentials for all maintenance and call outs and remedials and booking in sub-contractors with security.
• Maintaining the office PPM planner.
• Send PPM reports to the technical team for appraisal.
• Work closely with the on-site technical teams, notably the lead Tech & Technical Services Manager.
• File all PPM reports to the client filing system
• Ensure CBRE contractor Logbook sections under your remit are kept up to date.
  Mail Room- Be responsible for receiving all incoming mail and advising staff of it’s arrival.
• Book couriers for outgoing mail and collections as needed.
• Manage mail room stock levels.
• Manage external events deliveries.
  Additional.- Raise regular observations using the CBRE, QHSE, and Harbour platform.
• Liaising with the relevant client teams for clearance/vetting.
• Contribute to the regular client/team meetings.
• Ensure QHSE documentation is maintained and readily available for auditing purposes, utilising our in-house electronic logbooks.
• Actively identify and implement innovation across the contract to enhance performance and continue to exceed the client’s expectations.
• Promote and maintain CBRE’s work ethics and culture, following our RISE values and setting an example to your peers.
• High level of trust and integrity whilst handling confidential information.
• Obtain full security clearance both client & CBRE.