Mail Room/Contract Support

Mail Room/Contract Support

Job ID

281547

Posted

29-Jun-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest:

Facilities Management

Location(s)

• Melbourne
• Victoria
• Australia

Contract Support - Facilities Management Work for CBRE Global Workplace Solutions (GWS) who are leaders in the Facilities Management industry Endless growth opportunities working for a global business Here's a snapshot of your day:

• Manage all incoming and outgoing mail, courier services, and mailroom administration, ensuring timely processing and accurate record-keeping.
• Coordinate meeting room bookings and setup requirements, including room layout changes and scheduling support.
• Provide administrative and operational support to the Facilities Management team, including helpdesk management, vendor coordination, reception coverage, and site inductions.
• Support financial administration, including purchase orders, invoice processing, supplier quotes, and budget-saving initiatives.
• Maintain strong relationships with internal stakeholders, clients, suppliers, and external service providers to ensure high levels of customer service.
• Monitor team compliance and operational requirements, including training records, attendance planning, and adherence to company policies and procedures.
• Support quality, safety, and continuous improvement initiatives by logging hazards and feedback, maintaining operational systems, and identifying efficiency improvements.
• Maintain office services and supplies, including stationery management, portal updates, and other general administrative duties as required.

Skills and Experience you'll use to thrive in your role:

• Customer focus skills with a passion for customer service.

• Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels.

• Self-motivated and ambitious.

• Results/ task orientated, with attention to detail and accuracy.

• Excellent time management and organisational skills.

• Ability to work as part of a team, as well as independently.

• Calm manner, able to work under pressure and with changing demands and priorities.

• Confidential and discrete approach.

What's in it for you?

Rewarding career with great developmental opportunities within GWS and across CBRE

A great opportunity to make your mark in a growing business.

Extensive training opportunities which can be tailored to your career goals

Opportunity to be exposed to world class facilities management services

We look forward to hearing from you!

Apply

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